Office Manager & Bookkeeper

This position is with Bel Sogno Enterprises, a sister company of Open Network Exchange

Scottsdale-based Private Family Office | Office Manager & Bookkeeper

Operating with a commitment to precision, trust, and professional excellence, our Scottsdale-based family office oversees a diverse portfolio of personal and real estate financial operations. Our mission is to maintain seamless financial workflows, meticulous reporting, and high-efficiency administrative standards across multiple properties and private accounts.

We are seeking a dedicated Office Manager & Bookkeeper to manage our essential day-to-day functions. This full-time, in-office position oversees accounts payable, banking, and comprehensive bookkeeping. Acting as a central point of contact, the successful candidate will collaborate with internal stakeholders and external CPA partners to ensure fiscal integrity and robust administrative support.

Key Responsibilities

Financial Operations

Manage accounts payable and process payments for property and personal obligations, including property maintenance, repairs, taxes, insurance, and recurring charges

Reconcile bank and credit card accounts, monitor refunds/credits, and ensure timely fund availability

Maintain secure bank and financial system access with documented permissions

Work in QuickBooks and Dext Receipt Management, collaborating with an external CPA firm for audits, reconciliations, and reporting

Prepare financial reports and statements for review by management and EA

Ensure proper approvals for all payments and transactions

Office Administration

Maintain an in-office presence for deliveries, office supplies, and general upkeep

Manage office cleanliness, stocking, plants, and lounge areas

Support guest needs and office events (e.g., lunch setup/tear down)

Coordinate with property management vendors on work orders and maintenance issues

Assist with seasonal and holiday office dcor and general administrative tasks

Requirements

• High School Diploma or equivalent; Bachelors degree preferred
• 5+ years of experience in finance, bookkeeping, office administration, or a combined role
• Hands-on experience with QuickBooks or similar accounting software preferred
• Strong organizational, multitasking, and communication skills
• Ability to work with sensitive financial and personal information with discretion
• Proficiency in Microsoft Office (Excel, Word) and familiarity with receipt management tools
• Previous experience managing both personal and business accounts or multi-entity accounting is a plus

BSE Benefits

• Competitive Compensation
• Flexible Time Off
• Medical Insurance for Employee (preferred rates for spouse/family)
• Affordable Dental and Vision Insurance
• 401(k) Plan

Office Highlights Scottsdale, AZ

• Covered Parking
• Onsite Press Coffee Shop

Physical Requirements

• This position requires prolonged periods of sitting and working at a computer within a standard office environment
• Ability to lift and move office supplies or deliveries as needed