Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support the superintendent’s office in New York. This Contract position is ideal for someone who enjoys keeping daily operations organized, providing effective front-office support, and serving as a helpful point of contact for families and staff. The role combines administrative coordination, document management, and communication responsibilities in a fast-paced education environment.

Responsibilities:
• Manage the superintendent’s calendar by scheduling meetings, coordinating appointments, and helping maintain an efficient daily agenda.
• Prepare, organize, scan, copy, and file documents to support accurate recordkeeping and smooth office operations.
• Welcome visitors and handle front-desk activities with professionalism, ensuring a positive experience for staff, parents, and community members.
• Respond to inbound phone calls and direct inquiries to the appropriate department or individual in a timely manner.
• Serve as a liaison for parents by addressing routine questions, relaying information, and helping connect families with school resources.
• Enter and update administrative data with accuracy to maintain organized office records and support reporting needs.
• Assist with general office tasks such as correspondence, document preparation, and administrative follow-up for the superintendent’s office.• Experience providing administrative support in an office, school, or similar environment.
• Ability to manage calendars, organize schedules, and handle multiple priorities efficiently.
• Proficiency in data entry, document filing, scanning, and copying with strong attention to detail.
• Strong verbal communication skills, including confidence in answering inbound calls and assisting visitors.
• Comfortable performing receptionist and front-office duties in a structured setting.
• Ability to interact courteously and effectively with parents, staff, and other stakeholders.
• Dependable organizational skills and the ability to maintain confidentiality when handling sensitive information.