Document Controller

Take on a new challenge and your expertise in documentation management in a cutting-edge field. You'll work alongside proactive and collaborative teammates.

You'll ensure seamless documentation processes that support the success of our projects. Day-to-day, you'll work closely with teams across the business (such as Project Management, Engineering, and Quality teams), implement and maintain documentation systems, and much more.

You'll specifically take care of managing and delivering project documentation to customers on time, but also ensuring internal validation processes are adhered to.

Pay Rate: $70K-$80K

Duration: 20 Months 

Schedule: Hybrid- 3 days in office

Location: Toronto, ON

We'll look to you for:

Managing and implementing the Project Documentation according to the rules defined in the Project Documentation Management Plan.

Confirming that rules are understood and respected by every Project Management team member.

Adapting and implementing the Alstom standard documentation structure to the Project.

Ensuring internal validation of documents before submittal to customers.

Advanced proficiency in Excel, reporting, dashboards, KPI management, and Power BI will be will be regarded as a significant asset.

Implementing document/data management solutions with a focus on document control and records management.

Creating and maintaining document control procedures and guidelines.

Processing documents in accordance with defined procedures and guidelines.

Providing assistance to users in capturing and locating electronic information.

Managing the documentation delivery in due time to customers and stakeholders.

Updating project document templates and ensuring accurate recording in the Electronic Document Management System (EDMS).

Providing documentation reporting and indicators to the Documentation Manager and Project Management Team.

Acting as the EDMS Key User at the project level, including training new users and providing first-level support.

Things you'll enjoy Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You'll also:

Enjoy stability, challenges, and a long-term career free from monotonous routines.

Work with new security standards for rail signalling.

Collaborate with diverse, supportive, and innovative teams.

Contribute to projects that make a real impact on mobility and sustainability.

Utilise our flexible and inclusive working environment.

Steer your career in whatever direction you choose across functions and countries.

Benefit from our investment in your development, through award-winning learning opportunities.

Progress towards leadership roles or increased technical responsibilities

Why You'll Love Working Here:

•Supportive, team-driven culture that values collaboration, transparency, and accountability

•Opportunity to grow your career with a global workforce solutions leader serving multiple industries

•People-first environment that encourages employees to bring their authentic selves to work

•Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates

Why This Opportunity is Exciting:

This role offers the chance to join a company that prioritizes both people and performance—where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

Sound like a good fit?

What You'll Do:

Job Requirements

All about you

We value passion and attitude over experience. That's why we don't expect you to have every single skill. Instead, we've listed some that we think will help you succeed and grow in this role:

Bachelor's Degree in Archival Studies, Library Sciences, Records Information Management or combination of education, training and experience.

4+ years of experience in Documentation Management role or relevant area

Knowledge of EDMS tools and environments ,

Strong communication (oral and written) and interpersonal skills.

Ability to work collaboratively as part of a team.

Attention to detail and a systematic, organized approach to tasks.

Competence in Microsoft Office tools.

Engineering environment awareness preferred.

Knowledge of railway signalling products and systems is a plus.

Additional Information:

After you , you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.

The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.