Part-Time Administrative Assistant

Part-Time Executive Administrative Assistant Location: Laurel, NY (11948) Near Mattituck Position Type: Part-Time (3 Days / Week | 9:00 AM 5:00 PM) Pay Rate: $30.00 / hour Reports To: Director About The Role We are seeking a polished, detail-oriented, and dependable Part-Time Administrative Assistant to directly support the Director of an exclusive, private golf club located in Laurel, NY. This role is ideal for a proactive professional who thrives in a high-end, hospitality-driven environment and excels at managing administrative workflows, scheduling, and high-touch communication. You will serve as the central point of contact for the executive office, ensuring smooth day-to-day operations with discretion and professionalism. Key Responsibilities Provide direct administrative assistance to the Director, including calendar management, email correspondence, document preparation, and special project coordination. Greet members, guests, and vendors with warmth and professionalism; handle incoming calls, inquiries, and executive correspondence. Organize and maintain office filing systems, order supplies, manage incoming/outgoing mail, and assist with vendor management. Assist with basic record-keeping, invoice processing, expense reports, and membership database updates as needed. Assist in coordinating logistics, materials, and scheduling for board meetings, committee meetings, and club events. Qualifications & Skills 3+ years of administrative support, executive assistance, or high-end hospitality/office coordination experience. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning club management software. Exceptional verbal and written communication skills with a professional, articulate demeanor. Outstanding time-management and multi-tasking skills with strong attention to detail. High level of integrity, professional maturity, and discretion when handling confidential club and leadership information. Schedule & Compensation Hours: 24 hours per week (3 days/week, 9:00 AM 5:00 PM) (Days to be agreed upon) Pay: $30.00 per hour Work Environment: Beautiful, upscale, and professional setting on the North Fork of Long Island. Compensation / Pay Rate (Up to): $30.00 - $30.00