Part-Time Administrative Assistant

Part-Time Executive Administrative Assistant

Location: Laurel, NY (11948) Near Mattituck

Position Type: Part-Time (3 Days / Week | 9:00 AM 5:00 PM)

Pay Rate: $30.00 / hour

Reports To: Director

About The Role

We are seeking a polished, detail-oriented, and dependable Part-Time Administrative Assistant to directly support the Director of an exclusive, private golf club located in Laurel, NY.

This role is ideal for a proactive professional who thrives in a high-end, hospitality-driven environment and excels at managing administrative workflows, scheduling, and high-touch communication. You will serve as the central point of contact for the executive office, ensuring smooth day-to-day operations with discretion and professionalism.

Key Responsibilities

• Provide direct administrative assistance to the Director, including calendar management, email correspondence, document preparation, and special project coordination.
• Greet members, guests, and vendors with warmth and professionalism; handle incoming calls, inquiries, and executive correspondence.
• Organize and maintain office filing systems, order supplies, manage incoming/outgoing mail, and assist with vendor management.
• Assist with basic record-keeping, invoice processing, expense reports, and membership database updates as needed.
• Assist in coordinating logistics, materials, and scheduling for board meetings, committee meetings, and club events.

Qualifications & Skills

• 3+ years of administrative support, executive assistance, or high-end hospitality/office coordination experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning club management software.
• Exceptional verbal and written communication skills with a professional, articulate demeanor.
• Outstanding time-management and multi-tasking skills with strong attention to detail.
• High level of integrity, professional maturity, and discretion when handling confidential club and leadership information.

Schedule & Compensation

• Hours: 24 hours per week (3 days/week, 9:00 AM 5:00 PM) (Days to be agreed upon)
• Pay: $30.00 per hour
• Work Environment: Beautiful, upscale, and professional setting on the North Fork of Long Island.

Compensation / Pay Rate (Up to): $30.00 - $30.00