Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support daily office activities for a contract position. This opportunity is ideal for someone who enjoys creating an organized, welcoming workplace and can manage a variety of administrative tasks with accuracy and professionalism. The role focuses on office coordination, front-desk support, mail handling, and general administrative assistance in a fast-paced environment.

Responsibilities:
• Oversee routine office operations to maintain a clean, efficient, and detail-focused workspace each day.
• Handle incoming mail, packages, and deliveries, then prepare outgoing correspondence and shipments with careful attention to detail.
• Track office supply levels, place orders when needed, and ensure shared equipment remains stocked and ready for use.
• Coordinate service appointments and vendor visits, including arranging office access and confirming schedules.
• Greet visitors, clients, and guests in a courteous manner and provide front-desk assistance that reflects a positive company image.
• Answer inbound phone calls, route messages to the appropriate contacts, and respond to general administrative inquiries.
• Perform data entry and maintain organized records, logs, and office documentation to support daily business needs.• Prior experience in an administrative assistant, receptionist, or general office support role.
• Ability to manage inbound calls, visitor interactions, and multiple administrative tasks with professionalism.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency with standard office practices, including mail handling, scheduling, and document organization.
• Comfortable working independently while also supporting broader office operations as needed.
• Effective written and verbal communication skills.
• Reliable availability for a Monday through Friday work schedule.