Project Administrator

The Estimating Coordinator (EC) performs all administrative duties for the Estimating Department. The primary goal of the EC is to make sure there is sufficient sub coverage on each trade for every bid. Other key duties include: uploading and tracking of bid docs, printing and organizing bid docs, communication with prospective bidders, and fostering strong relationships and lines of communication with our subcontractors. In addition, the EC must provide organized, timely and quality administrative support to the Estimating Department. Skills and Educational Requirements: Must have a minimum of one year experience in an administrative position. A High School Diploma is required and previous construction experience is preferred. Basic knowledge of Microsoft Word, Outlook and Excel. Basic knowledge of office equipment including but not limited to phones, fax machines, copy machine, scanners, UPS machine, mail meter machine. This position is generally assigned to a Monday-Friday workweek between 8:00 a.m. to 5:00 p.m. but times may vary. The Estimator is responsible for the accuracy and success of his/her individual estimates. The Estimator will help monitor the estimating staff’s performance from the time the bid is received from our client to the acceptance or rejection of our bid. The Estimator will oversee the transition of any successful bids being directed to Operations. The Estimator is a primary liaison between the Director of Estimating and all Owners, Architects and Subcontractors. This position could be based in Rocklin, San Jose, or the field, based on the company’s requirements. Skills and Educational Requirements: Bachelor’s degree in Construction Management or Engineering from an accredited 4-year University preferred or five years experience in commercial construction as an Estimator. Experience in estimating projects in commercial construction related to retail, site development, light industrial, tenant improvement, grocery, or senior living preferred. Knowledge of SWPPP regulations in relation to estimating. Must have the following computer skills: A strong working knowledge of Excel, Word, Outlook and MS Project. Smart Bid experience preferred. Project Accountant The Project Accountant is responsible for all accounts payable functions and works closely with the Project Managers on the projects. The Project Accountant makes sure all prelien notices and lien release documents are handled correctly. The Project Accountant must post all accounting activity from Procore to the accounting software. Skills and Educational Requirements: Two years of previous experience in a Construction Accounting position preferred. Intermediate knowledge of Microsoft Office. Experience with a construction accounting based software, Sage preferred. Must have experience with the lien process. Typing of 45 wpm minimum with accuracy. Must know 10key by touch. This position is generally assigned to a Monday-Friday workweek between 8:00 a.m. to 5:00 p.m. but times may vary. The Project Engineer (PE) is responsible to assist the Project Manager and Superintendent in all aspects of the project from start-up to closeout. The PE’s major focus is on the RFI, RFQ, COR, and submittal process. This position could be based in Rocklin, San Jose, or the field, based on the company’s requirements. Skills and Educational Requirements: Bachelor’s degree required (Construction Management or Engineering degree preferred) from an accredited 4-year University. Experience in commercial construction related to retail, site development, light industrial, tenant improvement, grocery, or senior living preferred. Must have the following computer skills: A strong working knowledge of Excel, Word, Outlook and MS Project. “Procore” experience preferred. Project Manager The Project Manager (PM) is independently responsible for the physical and fiscal success of multiple construction projects. The PM is responsible for maintaining the project schedule with the Superintendent. The PM is the primary liaison between the Company and the Owner and his or her representatives, such as Construction Managers, Architects and Engineers. The PM works directly and closely with the Project Superintendent to achieve project goals and to effectively resolve field problems. The PM is also independently responsible for the project budget. Skills and Educational Requirements: Bachelor’s degree in Construction Management or Engineering from an accredited 4-year University preferred and five years experience in commercial construction as a Project Manager. Experience in commercial construction related to retail, site development, light industrial, tenant improvement, grocery, or senior living preferred. Must have the following computer skills: A strong working knowledge of Excel, Word, Outlook and MS Project. “Procore” experience preferred. This position is generally located in the company’s main office in Rocklin, CA, or based out of the San Jose, CA office. Some travel may be required while visiting jobsites. Project Superintendent The Project Superintendent (Super) is responsible for all field operations on assigned projects, including but not limited to, daily supervision and coordination of subcontractors and all construction activities. The Super is responsible for implementation of all company procedures, safety, systems and controls related to field operations. The Super is responsible for maintaining the project schedule with the Project Manager. The Super is the primary liaison between the field and the Project Manager as well as between TPC and all governing authorities. The Super, along with the Project Manager, is often required to coordinate and communicate directly with Owners, as well as Owner’s representatives, such as Architects and Engineers. The Super is responsible for identifying field problems and procuring expedient resolutions with the Project Manager to achieve project goals. The Super participates and supports the Project Manager in maintaining the project budget. Skills and Educational Requirements: High School Education required. Minimum 5 years experience as a Construction Superintendent, Construction Manager or equivalent as determined by hiring supervisor. Experience in commercial construction related to retail, site development, light industrial, tenant improvement, grocery, or senior living preferred. Certified in First Aid and CPR (Cardio Pulmonary Resuscitation) preferred. Must have the following computer skills: A strong working knowledge of Excel, Word, Outlook and MS Project. “Procore” experience preferred. Working Conditions: This position is located on a construction site (in the field) and typically operates out of a temporary job trailer. Actual location varies from project to project and frequently changes. Project Administrator The Project Administrator (PA) assists the Project Manager(s) in all project administrative duties ranging from Project Setup to Project Closeout. The PA is required to administratively support multiple Project Managers simultaneously with the projects. The PA must be extremely efficient, proficient and competent in administrative functions. The primary goal of the PA is to provide organized, timely and quality administrative support to the Project Manager(s) and the Senior Management Team as needed. Skills and Educational Requirements: Minimum of 2 years experience in administrative positions and/or equivalent education. Previous construction experience preferred. Typing of 45 wpm minimum with accuracy. Intermediate knowledge of Microsoft Word and Excel. “Procore” software experience preferred. Able to efficiently utilize the internet, email, and complete online shipping orders. Basic knowledge of office equipment: phones, fax machines, copy machine, mail meter machine. This position is generally assigned to a Monday-Friday workweek between 8:00 a.m. to 5:00 p.m. but times may vary. Under the direction of the Vice President of Operations, the Assistant Project Engineer Intern is the primary support to the Project Manager and Superintendent in all aspects of the project from Startup to Closeout. The PE’s primary focus is achieving administrative mastery of TPC systems as relates to the “buyout,” submittals, RFI’s, project scheduling, the change order process, document control and project closeout. Primary Duties and Responsibilities: Assists PM with all aspects of Project Management. May be given primary responsibility for a variety of Project Management duties. Assists with Submittal Management. Coordinate with Subcontractors, Architects and Owners to facilitate timely review and processing of submittals. Assists in identifying long lead times and ensures timely processing of submittals to facilitate the delivery of materials to jobsite in order to meet Project Schedule. Assists with RFI Management. Coordinate with Subcontractors, Architects and Owners to facilitate timely processing and distribution of RFI’s. Assists with Change Order Management. Under the supervision of PM, responsible for procurement and management of Change Order Request (COR) process. Creation and tracking of RFQ’s and COR’s. Assists with maintenance of all required business‑related records and logs. Is organizationally responsible for timely and appropriate physical filing and record‑keeping if records are located at the job site. Assists with taking weekly project progress photos. Assists with Document Control. Assists PM in ensuring that office and field documents are updated. Updates project documents. Assists with Punch List Management. Assists PM and Superintendent (Super) with development and timely execution of the project punch list. Assists with Closeout documents. Coordinate timely assembly of all required project closeout documents including Warranties, Owners and Maintenance Manuals, As‑built drawing, etc. Understands companies Core Values which are reflected in work practices and attitude. Understands companies Policies and Procedures as is evident by compliance in work practices. Implements and adheres to all Company safety standards, policies and procedures including Tilton Pacific’s Injury and Illness Prevention Plan (IIPP) and Heat Illness Prevention Plan (HIPP). Assists the Estimating Department as needed. Assists the Accounting Department with processing of subcontractor billings and owner invoices. Skills and Educational Requirements: College Courses required (Construction Management or Engineering degree preferred) from an accredited 4-year University. Or five years of experience in commercial construction. Experience in commercial construction related to retail, site development, light industrial, tenant improvement or grocery preferred. Certified in First Aid and CPR (Cardio Pulmonary Resuscitation) preferred. Must have the following computer skills: Capable of checking the weather on the internet, sending and receiving email, downloading pictures and must have a working knowledge of Microsoft Project, Word, Excel and Access. #J-18808-Ljbffr