Project Administrator

This role will be located at one of Discovery Land Company’s locations: Silo Ridge Field Club , set in Amenia, New York. Key Responsibilities Provide office administrative duties to the Project Manager as necessary, including scanning, printing, filing, travel arrangements, running errands, and processing incoming and outgoing mail. Keep the Project Manager informed by reviewing and analyzing reports or communications, summarizing information, and identifying trends. Prepare and draft subcontractor contracts for the Project Manager. Communicate with vendors on procurement-related matters. Research materials based on the Project Manager’s requests. Write purchase orders for the Project Manager. Prepare invoices for Project Manager approval; stamp, code, receive signatures, and process and track them through accounting. Coordinate time‑card submission of line staff and field supervisors. Maintain a clean work area and coordinate office housekeeping. Perform other duties as assigned by management. Demonstrate flexibility and the ability to pivot to new projects in a fast‑paced environment. Qualifications and Requirements High School diploma or equivalent; Bachelor’s degree in a related field preferred. Minimum five years of related work experience. Competency with Microsoft Office Suite (Excel, Word, Project, Visio). Strong attention to detail and high level of accuracy. Effective written and verbal communication skills at multiple professional levels. Organized, self‑motivated, capable of multitasking, critical thinking, and strong decision‑making skills. Experience working in an environment with rapidly shifting priorities, demands, and timelines. Ability to work independently and as part of a team. Positive attitude, professional demeanor, and exceptional interpersonal skills to deliver service to members, guests, and team members. Willingness to work flexible hours, evenings, weekends, holidays, and shifts greater than eight (8) hours in length. Proficiency in reading, writing, speaking, and understanding English; additional languages preferred. Benefits Annual salary of $80,000.00 USD, plus bonus eligibility. Medical, Dental, and Vision benefits. 401(k) contribution. Paid Time Off and Paid Holidays. Employee meals. Referral incentives and recognition programs. Professional development and upward mobility opportunities. Work‑family culture support. #J-18808-Ljbffr