Intermediate Payroll Technician

Position Information Open Competitive recruitment for an Intermediate Payroll Technician. Employees will work 8 hours a day, 5 days a week, for twelve months per school year. Candidates must submit proof of all required documents to qualify for the recruitment process. Eligible candidates will be placed on an eligibility list valid for six months from approval by the Personnel Commission. General Purpose Under general supervision, the technician performs a variety of advanced technical support functions related to the District’s payroll to ensure timely, accurate payment of District employees, and performs related duties as assigned. Distinguishing Characteristics Intermediate Payroll Technicians perform complex payroll and related accounting processing, reconciliation, verification, and reporting duties in accordance with legal requirements and sound financial management principles. An Intermediate Payroll Technician focuses on payroll processing and records maintenance requiring broad knowledge of federal and State rules, Board of Education policies, Personnel Commission laws, and District policies, whereas a Senior Payroll Technician serves in a lead capacity and acts as a resource to all payroll staff. They must maintain the security and confidentiality of payroll information and possess strong interpersonal skills in dealing with District employees. Essential Duties and Responsibilities Verifies, audits, edits, and initiates processing of assigned portions of the District’s payroll. Receives and reviews employee timecards; calculates rate of pay and total hours worked; ensures account numbers are appropriate and correct. Identifies and works with appropriate departments or supervisors to resolve time reporting, funding, and coding discrepancies. Ensures timekeeping data has been accurately entered in the payroll system; enters corrections, adjustments, pro‑ratings, and overrides as required. Calculates and inputs annual salaries and salary increase amounts based on step increases, classification changes, and changes in hours or extended illness. Generates, reviews, and reconciles payroll reports to ensure accuracy and completeness of payroll, earnings, deductions, and warrants; balances payroll totals; transmits payroll files to the County Office of Education. Establishes and maintains payroll records; verifies and validates employee salary deductions and tax information; audits and corrects records as necessary. Keeps abreast of changes in federal and State rules and regulations; updates and maintains payroll codes, retirement rates, and tax changes; ensures compliance with payroll taxes and garnishments. Interprets payroll policies and procedures; provides accurate information to management and employees; researches inquiries and provides information for budget purposes. Distributes and receives time‑keeping forms; compiles batch time sheets for input into the payroll system; reviews and edits reports for accuracy. Checks employee status for assignment type and makes changes to employee pay status for promotions, reclassifications, separations, leave benefits, and other changes. Prepares schedules and salary adjustments; calculates correct pay and processes voluntary or involuntary deductions. Verifies and edits records for long‑term absences, retirement membership, vacation pay‑off, and other special circumstances. Verifies employment experience of certificated employees for proper placement on the salary schedule. Meets all payroll deadlines; maintains paper payroll records and files for backup. Works closely with human resources to ensure proper pay status and communicates with the Los Angeles County Office of Education to resolve payroll questions. Answers inquiries from employees and explains payroll rules; resolves discrepancies with tact and documents decisions. Performs other related duties as assigned. Minimum Qualifications Fiscal practices and procedures including payroll. Financial record keeping. District bargaining unit agreements as they relate to compensation and leave benefits. Applicable provisions of the California Education Code. Federal and State tax laws and District payroll rules and regulations. School district organization, operations and objectives. Technical aspects of payroll transactions. Computer software applications including spreadsheets. Customer service and telephone etiquette. Moderately complex mathematics. Modern office practices, procedures and equipment. Abilities Make mathematic computations rapidly and accurately. Review work for accuracy and completeness. Search records, identify and correct complex payroll transactions and problems. Deal tactfully and effectively with employees in person or over the telephone. Explain policies and procedures to persons without payroll knowledge. Adapt to changing priorities and meet schedules and deadlines. Organize and maintain accurate records. Understand and follow oral and written instructions. Establish and maintain effective relationships. Train and direct other employees. Operate office equipment such as a computer terminal, keyboard, calculator, telephone, copier and fax machine. Education, Training, and Experience High school diploma, G.E.D. equivalent, or higher graduation. Proof of two semester courses (or equivalent quarter courses) in accounting or payroll with a letter grade of "C" or higher. Three (3) years of progressively responsible accounting, accounts payable, payroll, or bookkeeping experience, including experience with personal or microcomputer operation and use of spreadsheets and other financial software applications. Lead work experience related to accounting, accounts payable, payroll, or bookkeeping is desirable. Equivalency Provision A Bachelor's degree in accounting, finance, or a related field may substitute for one year of required work experience. An additional year of experience may substitute for lack of college coursework in accounting or payroll. Physical and Mental Demands Lift, carry, push, pull, bend, twist, stoop, kneel, walk, run, and crawl. Perform light physical exertion. Lift and carry 15 pounds. Reach in all directions. Stand, sit and walk for extended periods of time. Work at a desk, business office, conference table, or in meetings of various configurations. Read, interpret, and apply rules, regulations, policies and procedures. Dexterity of hands and fingers to operate a computer and office equipment. Benefits Eligible employees and their dependents are offered medical insurance coverage with benefits as determined by the MUSD Health and Welfare Benefit Committee. Vision care, life insurance, and Employee Assistance Services (EASE) are provided at no cost to all bargaining‑unit employees whose regular assignment is less than 4 hours. Examination Information Minimum qualifications will be evaluated, and examination parts may include a supplemental questionnaire, written exam, performance exam, oral appraisal interview, physical ability test, oral presentation, and project assignment. #J-18808-Ljbffr Montebello Unified SC Dist