Payroll Specialist

Job Description

Job Description

Description:

Classification: Part-time, non-exempt (approximately 20 hours per week)

Reports To: Human Resources & Payroll Supervisor

Work Location: Remote

Make a Difference with Missionwell

Looking for work that is both meaningful and flexible? At Missionwell, you can use your payroll expertise to support nonprofit organizations doing important work in their communities.

Missionwell provides HR, accounting, finance, and administrative support exclusively to nonprofits, including public charities, private and religious schools, and churches. When you join Missionwell, you become part of a mission-driven team helping organizations thrive so they can make a greater impact.

Position Summary

The Payroll Specialist plays a key role on Missionwell’s HR team, ensuring accurate, timely payroll processing for multiple clients. This is an ideal opportunity for someone who enjoys detail-oriented work, thrives in a remote environment, and values serving mission-driven organizations. In this role, you will manage payroll processes, solve payroll-related issues, support HR administration as needed, and help create a dependable, high-quality experience for our clients.

Primary Responsibilities

• Process bi-weekly and semi-monthly payrolls accurately, efficiently, and in compliance with applicable laws and regulations.
• Manage multiple payroll deadlines and workflows to ensure timely and accurate submissions.
• Collect, review, and process timecards, approvals, payroll changes, manual checks, final pay, and severance payments in accordance with state law.
• Administer time and attendance processes and coordinate data flow with payroll systems.
• Reconcile payroll before transmission, validate final reports, and help ensure reporting accuracy.
• Apply appropriate tax treatment to employer-paid benefits, special payouts, and garnishments.
• Troubleshoot payroll and HRIS issues and coordinate with software providers as needed.
• Support employee onboarding documentation, benefits enrollments, year-end reporting, and ad hoc operational reporting as needed.
• Maintain accurate updates in project management tools, participate in team communications and meetings, and uphold strict confidentiality.

Schedule

This part-time role is expected to average approximately 20 hours per week. Candidates should be available to work a consistent set schedule, preferably 9:00 a.m. to 1:00 p.m. Pacific Time, Monday through Friday. Slight adjustments may be made based on the new hire’s time zone while still aligning with business needs.

Work Location and Technology Requirements

• This is a remote position; occasional travel may be required.
• A dedicated, distraction-free workspace with privacy for confidential conversations and work.
• Reliable internet access and the ability to work effectively in a remote environment.

Employment with Missionwell LLC is at-will in certain states. Employees residing in at-will states will receive this notice in their offer letter.

This fully remote role includes an internet allowance. Candidates must reside in one of the following states: AZ, CA, CO, FL, GA, IL, MT, NC, NJ, NV, TN, or VA.

Qualifications

• Associate degree in a related field required.
• At least 3 years of payroll processing experience required; multi-state payroll experience strongly preferred.
• Strong knowledge of payroll processes, compliance requirements, and applicable federal, state, and local regulations.
• Exceptional attention to detail, strong organization skills, and the ability to manage competing priorities.
• Sound judgment, analytical thinking, and effective problem-solving skills in a deadline-driven environment.
• Comfort working with spreadsheets, formulas, and payroll-related calculations.
• Experience with payroll and HRIS platforms such as ADP, BambooHR, Gusto, isolved, Paychex, Paylocity, and/or Rippling preferred.
• Proficiency in Microsoft Office and the ability to learn new systems quickly.
• Clear, professional verbal and written communication skills.
• A positive, resourceful, and solution-oriented approach, with the ability to work independently and know when to seek support.
• Comfort supporting small organizations with limited internal HR resources.
• Demonstrated dependability, punctuality, and effective time and project management skills.
• Familiarity with nonprofit payroll practices, or a willingness to learn; experience supporting religious organizations or nonprofits is a plus.

All Missionwell Staff are required to

• Maintain accurate action-item updates in Missionwell’s project management tools and complete timekeeping consistently.
• Stay informed about organizational updates by regularly reviewing Missionwell’s communication tools.
• Maintain a professional development plan and review progress with your supervisor on a quarterly basis.
• Protect confidentiality in all aspects of your work.
• Attend and participate in staff and team meetings as requested.
• Perform other duties and responsibilities as assigned.

Physical Requirements

This role includes the following essential physical requirements:

• Ability to read, write, communicate, and perform routine calculations.
• Extended periods of sitting, standing, and typing.
• Repetitive hand, arm, and finger movement.
• Occasional lifting of up to 25 lbs.