Documentation Specialist

Description

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• Position Details:
  
  
  • Job Title: Documentation Specialist
  • Location: Irvine, CA 92612 - Fully Remote (must be flexible to come into the office occasionally if needed)
  • Duration: 2 Years Contract (Possible Extension)
  • Pay Range: $23-$27/hr
  Why consider this opportunity?
  • This is a great opportunity for someone who enjoys working in a structured, process-driven environment while supporting critical documentation and quality workflows.
  • The role offers long-term contract stability, fully remote flexibility with occasional onsite collaboration, exposure to regulated documentation processes, and the chance to contribute to workflow improvements, cross-functional coordination, and operational efficiency in a highly visible support function.
  If this opportunity interests you, you can call me at View phone number on click.appcast.io , OR please reply with your updated resume and a convenient time for a quick discussion.
  Role Summary:
  • Support documentation operations by processing product and quality-related documents from intake through approval within a document management system.
  • Assist with records retention, archival coordination, documentation workflows, and cross-functional follow-up.
  • Ensure documentation activities are completed accurately, on time, and in compliance with internal procedures and quality requirements.
  Key Responsibilities:
  • Process product and quality-related documents within a document management system.
  • Handle documentation requests from receipt through approval and final system processing.
  • Maintain accuracy, completeness, and timeliness of controlled documentation activities.
  • Support record archival and retention activities in compliance with corporate records policies and quality requirements.
  • Coordinate documentation-related follow-up and communicate with stakeholders to ensure timelines are met.
  • Support purchasing-related tracking, follow-up, and coordination activities as needed.
  • Work in a matrixed environment while managing shifting priorities and multiple requests.
  • Contribute to documentation workflow improvements and process efficiency initiatives.
  • Support document tracking, status updates, and related administrative documentation tasks.
  Required Qualifications:
  • High School Diploma or equivalent with relevant experience.
  • Experience supporting document processing, document control, records management, or administrative documentation activities.
  • Strong attention to detail and organizational skills.
  • Strong verbal and written communication skills.
  • Ability to work independently and manage tasks with minimal oversight.
  • Experience working with document management systems or similar controlled documentation environments.
  • Ability to manage multiple priorities and meet timelines in a fast-paced environment.
  Preferred Qualifications:
  • Experience processing quality or regulated documents or working in a regulated environment.
  • Experience with records archival, retention schedules, or controlled document lifecycle activities.
  • Experience supporting process improvements or workflow enhancement initiatives.
  • Experience with document tools, tracking tools, or workflow systems.
  • Experience supporting purchasing coordination, equipment tracking, or follow-up activities.
  • Flexibility to support teams across multiple time zones if needed.
  • Exposure to automation-focused workflow improvement tools or process enhancement initiatives.
  Required Skills:
  • Document Control
  • Document Management
  • Records Management
  • Controlled Documents
  • Documentation Processing
  • Records Retention
  • Archival
  • Workflow Coordination
  • Administrative Support
  • Quality Documentation
  • Regulatory Documentation
  • Purchasing Support
  • Equipment Tracking
  • Process Improvement
  • Workflow Improvement
  • Stakeholder Coordination
  • Status Tracking
  • Follow-Up
  • Communication
  • Organization
  • Attention to Detail
  • Time Management
  • Multi-tasking
  • Cross-Functional Coordination
  • Compliance Support
    The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually - as applicable.

• documentcontrol
• workflow
• docxtool
• powerapps
• archival
• GMP
• GxP
• veevavault
• onevault

• Recruiter
• Email
• Phone
• Priyanka Dave
• View email address on click.appcast.io