Administrative Assistant
West 4th Strategy
Administrative Assistant
We are seeking an experienced Administrative Assistant to support the U.S. Attorney's Office (USAO), Eastern District of Louisiana (EDLA). The USAO EDLA prosecutes and defends cases on behalf of the federal government. In this role, you will serve as the Administrative Assistant for the Fact Witness Program within the Victim Witness Assistance Program, providing essential administrative and case-support services to assist Fact Witnesses throughout all phases of hearings, Grand Jury proceedings, and trials. You will manage complex scheduling, coordinate witness logistics, prepare financial documentation, and support trial preparation to ensure smooth and timely case operations. This is a full-time opportunity. We can offer a competitive salary and a comprehensive benefits package.
Responsibilities include maintaining and tracking Fact Witness Subpoenas for Grand Jury, hearings, and trials, including calendaring and coordination with AUSAs and legal support staff; meeting with Fact Witnesses to complete required paperwork and collect receipts or supporting documents for reimbursement; monitoring the weekly Grand Jury schedule to ensure all subpoenas are received, logged, and processed; communicating regularly with Criminal Division AUSAs and support staff to obtain up-to-date information on case status, witness needs, and upcoming court events; scanning, filing, and processing Fact Witness vouchers while maintaining accurate records and organized filing systems; troubleshooting travel voucher issues and working with appropriate staff to resolve payment or processing concerns; securing travel and lodging reservations for Fact Witnesses at government rates when available; preparing Fact Witness vouchers for reimbursement of expenses and assisting with reconciliation of Fact Witness travel credit card accounts; pulling documentation required for monthly reconciliation; reconciling credit transactions and resolving discrepancies associated with travel or reimbursement accounts; supporting trial teams by providing necessary witness-related coordination; assisting with coordinating trial preparation meetings, maintaining trial calendars, and updating spreadsheets; establishing and maintaining working files that include correspondence, reports, and records pertinent to cases; developing and maintaining tracking systems for ongoing cases and keeping program specialists informed of case progress and upcoming deadlines; managing calendars of active cases, tracking hearings, trial dates, and sentencing dates; producing a wide variety of written documents and materials using multiple office software applications; integrating outputs from different software tools to create complex tables, charts, graphs, and similar products; ensuring proper formatting, accuracy of data, and correct spelling, punctuation, and grammar in all written materials.
Education/Experience Requirements include specialized experience that has equipped the applicant with the competencies, knowledge, skills, and abilities to successfully perform the duties of the position, typically related to the work of the position to be filled; computer skills: proficiency in MS Word, MS Excel, MS Outlook, MS Access, and other databases, as well as Adobe Acrobat Professional; strong communication skills; ability to work and interact professionally and effectively with all levels of staff; ability to meet established deadlines and work as a team player in a professional office; skill in meeting and dealing with people in a courteous and tactful manner; ability to review a wide variety of documents, both legal and non-legal, including Motions and Briefs.
Location: U.S. Attorney's Office, Eastern District of Louisiana -- New Orleans, LA 70130 (On-site required)
Clearance: U.S. Citizenship required; Must be eligible for a Minimum Background Investigation
Client: Department of Justice, U.S. Attorney's Office, Eastern District of Louisiana — Victim Witness Assistance Program
Work Hours: 40 hours per week, 8 working hours per day, Monday–Friday; Office hours are 8:30 am to 5:00 pm
Employment Classification: Employment Classification Eligibility — W2
Relocation: Not eligible for relocation benefits
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