Administrative Associate

Position: Administrative Associate

supervisor: Deputy Executive Director (DED)

schedule: full-time

ABOUT CONGREGATION RODEPH SHOLOM

Congregation Rodeph Sholom (CRS) is a large dynamic Reform synagogue at the heart of Manhattan’s Upper West Side and has a strong 184-year history. We are a community for all who enter our doors and our members represent the vibrant diversity of New York’s Jewish landscape. Multi-generational families, millennials, interfaith families, lifelong New Yorkers, those new to the city, people pursuing conversion and those exploring Judaism for the first time have all found a home at CRS.

ABOUT WORKING HERE

A goal for all clergy and staff is to strive to demonstrate consistent relationship-building across all interactions, recognizing each person and exchange as an opportunity to strengthen trust, collaboration, and connection with congregants and across the organization

ABOUT YOU

This position requires a self-starter with excellent judgment. The individual must be able to work independently, prioritize multiple tasks, and excel in customer service. The ideal candidate has excellent organizational skills, strong Microsoft 365 skills, is technically savvy, and has impeccable communication skills.

WORK SCHEDULE

This role is Monday through Friday, generally 9:00 AM to 5:00 PM (4:00 PM on Fridays). Our team works primarily in the office, with the ability to work remotely up to two days a week. Additional hours may be required for congregational events for which comp time would be given.

RESPONSIBILITIES

• Maintain caring and professional communication with congregants regarding life cycle events such as baby namings, brit milah, weddings, and birthdays.
• Collaborate with Operations team on maintaining the Temple Calendar of CRS programs, rentals, and special events; book spaces for internal CRS staff meetings, RSS daily activities, and deliveries, etc.
• Manage monthly staff celebrations, annual staff parties (Chanukah and summer), and send full staff emails
• Process and submit invoices in Concur and reconciling monthly bills for the DED
• Screen incoming telephone calls on the main line, redirects appropriately, handles questions and follows up on issues as appropriate and in a timely manner
• Perform hands-on administrative activities such as tracking and ordering office supplies and maintaining office machinery (folding machine, postage machine, and copiers)
• Provide administrative support to other departments as necessary during certain times of the year, including the High Holy Days
• Manage all incoming and outgoing mail
• Order general use, holiday, and Shabbat items, track delivery, pay invoices
• Maintain budget tracker for DED
• Maintain the announcement board in front of the building
• Manage office equipment – copiers & postage machine, call vendor as needed
• Perform other related duties as assigned or required at the discretion of the DED.

QUALIFICATIONS

• Bachelor’s degree
• Experience with event planning a plus
• Must be well versed in Office applications: Outlook, PowerPoint, Word, Excel and SharePoint
• Strong written and speaking skills for clear and concise communication with congregants and staff.

REQUIRED SKILLS

• Time Management : Able and willing to focus time on tasks that are more likely to meet goals; Uses time effectively and efficiently; values time and respects the time of others; concentrates his/her efforts on the most important priorities; can appropriately attend to a broad range of activities
• Customer Orientation : demonstrates concern for and attends to the needs of the internal and external customer; projects a sense of empathy and understanding when dealing with customers; is able and willing to supply answers and resources that the customer finds satisfying.
• Process Management : Good at figuring out the processes necessary to get things done; knows how to organize people and activities; understands how to separate and combine tasks into efficient workflow; knows what to measure and how to measure it; can see opportunities for synergy and integration; can simplify complex processes.

APPLICATION REQUIREMENTS

• Cover Letter: Please include a cover letter with your resume that demonstrates your relevant skills and experience, plus interest in this position.

Equal Employment Opportunity Policy

Congregation Rodeph Sholom does not unlawfully discriminate in employment opportunities or practices on the basis of one’s actual or perceived race; color; religion; sex/gender (including gender identity); creed; sexual orientation; marital status; pregnancy; ethnicity; national origin; ancestry; age; disability; alienage/citizenship status; arrest or conviction record (consistent with the provisions of New York State’s Corrections Law); partnership status; familial status; military service; status as a victim of domestic violence, stalking or sex offenses; veteran status; genetic pre-disposition or carrier status; or any other characteristic protected by applicable law. Employment decisions at CRS are made in a non-discriminatory manner and are based on qualifications, abilities, and merit. As may be permitted by law, certain Rodeph Sholom positions will be filled by persons of the Jewish faith as a bona fide occupational qualification. CRS also prohibits, and will not tolerate, any form of retaliation or reprisal against any employee who reasonably and in good faith complains of discrimination or harassment or provides information in connection with any such complaint.