Administrative Assistant

Benefits:

Competitive salary

Employee discounts

Paid time off

Administrative Assistant

Location: San Antonio, TX Employment Type: Full-Time Salary: $50,000 per year + PTO Benefits

Position Summary

RYC Foods is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support daily business operations. The ideal candidate will have 3 to 5 years of experience in administrative support, accounts payable and accounts receivable management, customer service, order processing, and general office administration.

This position requires excellent organizational skills, strong attention to detail, the ability to manage multiple priorities, and a commitment to providing outstanding service to both internal and external customers.

Key Responsibilities

Administrative Support

Provide day-to-day administrative support to management and various departments.

Answer and direct incoming phone calls professionally and efficiently.

Manage company correspondence, emails, and filing systems.

Maintain accurate records, reports, and documentation.

Schedule meetings and assist with calendar coordination when needed.

Support office organization and administrative processes.

Accounts Payable & Accounts Receivable

Process vendor invoices and ensure timely payments.

Monitor customer accounts and follow up on outstanding receivables.

Reconcile account discrepancies and maintain accurate financial records.

Coordinate with customers and vendors regarding billing inquiries.

Assist with month-end reporting and documentation.

Order Management & Customer Service

Process customer orders accurately and efficiently.

Coordinate order entry, tracking, and fulfillment activities.

Communicate with customers regarding order status, shipments, and inquiries.

Resolve customer issues in a professional and timely manner.

Maintain strong relationships with customers and internal teams.

Coordinate the preparation and shipment of product samples.

Track sample requests and ensure timely delivery to customers and prospects.

Reporting & Data Management

Prepare daily, weekly, and monthly reports as required.

Maintain databases, spreadsheets, and customer records.

Ensure accuracy and integrity of business information and reporting.

General Office Duties

Assist with special projects and operational initiatives.

Support inventory and office supply management.

Help improve administrative processes and workflow efficiency.

Perform other duties as assigned.

Qualifications

Required

Bilingual English/Spanish

Excellent written and verbal communication skills in English/Spanish

Strong computer skills, including Microsoft Office (Excel, Word, Outlook).

Experience with ERP systems and accounting software. (SAP Preferred)

High School Diploma or equivalent.

3–5 years of experience in administrative support, accounts payable, accounts receivable, customer service, and order management.

Strong organizational and multitasking abilities.

Exceptional attention to detail and accuracy.

Ability to work independently and as part of a team.

Preferred

Associate's Degree, Technical Degree, or Bachelor's Degree in Business Administration, Accounting, Finance, or a related field.

Experience working in food distribution, manufacturing, logistics, or a fast-paced business environment.

Key Competencies

Strong attention to detail

Excellent organizational skills

Problem-solving mindset

Customer-focused attitude

Professionalism and reliability

Time management and prioritization skills

Ability to handle confidential information

Strong sense of ownership and accountability

Benefits

Competitive annual salary of $50,000

Paid Time Off (PTO)

Professional growth opportunities

Stable and collaborative work environment

RYC Foods is an Equal Opportunity Employer and values integrity, teamwork, accountability, and customer service excellence.