Executive Administrator

Job Title

Responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency.

Job Responsibilities

Maintains leadership's calendar (i.e. CEO/President, VP, Director)

Answer phones

Route calls to specific people

Answer inquiries about the company

Greet visitors

Coordinate and schedule meetings and conference rooms, and teleconferences

Coordinate mail flow in and out of the office; collect and distribute parcels and other mail

Coordinate offsite meetings and take minutes for the Executive Management Team.

Attends and acts as recording secretary at all management meetings, takes formal minutes, prepare action items, transcribe and distribute to team members.

Serve as liaison between the corporate office and the property management company.

Oversee routine maintenance of office equipment

Point of contact for Security Alarm System

Coordinate office activities

Arrange appointments

Validate parking

Perform filing and clerical duties

Prepare travel vouchers

Take and relay messages

Disseminate information via telephone, e-mail, website

Qualifications

Strong written and communication skills. Ability to meet deadlines in a fast-paced, high volume environment. Ability to multi-task. Strong interpersonal skills. Ability to work with all levels. Strong organizational skills. Able to work independently with little or no supervision. Strong customer relations skills. TS/SCI w/CI Poly High school diploma (Bachelor's degree desired) Minimum of 9 years of total work experience with 5 years administrative assistance experience.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines. This is largely a sedentary role mostly sitting; however, some filing maybe required. This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.

Mental Demands

Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.

We hire military.