Executive Secretaries and Administrative Assistants

Administrative Assistant

Employment Type: Contract

Work Hours: 37.5 hrs./week Work site: 100% Onsite

Location: Stony Brook University

Job Duration: 5 Months Closing: 08/17/2026

Job Summary

The candidate will provide administrative support to the Labor Relations team and will be responsible for handling strictly confidential information. The role requires strong organizational, communication, and multitasking skills, along with experience in HR-related tasks.

Key Duties and Responsibilities

• Maintain digital and physical files.
• Handle various inquiries and provide appropriate assistance.
• Scan and organize documents and records.
• Conduct file checks to ensure information is accurate and complete.
• Handle strictly confidential information with discretion.
• Assist with general administrative and HR-related tasks as needed.

Required Skills and Qualifications

• Experience with Google Workspace, Microsoft Office, Zoom, email, and scheduling.
• Previous HR experience.
• Strong interpersonal, verbal, and written communication skills.
• Strong multitasking and organizational skills.
• Ability to handle confidential information professionally and discreetly.
• Experience with HRIS systems is preferred.

Miscellaneous Information

• Shift Timing: Monday - Friday between 8:30am and 5:00 pm.
• Free Parking facility available.
• The office is also served by public transportation.
• Interview will be conducted virtually or in person based on availability.
• Training will be provided to the selected candidate.

The Nexus Staff Difference

• Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
• We offer weekly payments via ACH (Automated Clearing House).
• Serving as Prime Vendors to New York State and New York City for over 10 years.