Executive Assistant

$60k - $75k

Creative Financial Staffing

Executive Assistant

Location: New Rochelle, NY

Compensation: $60,000-$75,000

Work Modality: 100% Onsite
About the Company
Our client is a well-established nonprofit organization dedicated to serving the local community through educational and youth development programs. They are seeking an organized, proactive Executive Assistant to support their executive leadership team and help ensure the smooth day-to-day operation of the organization.
Why You'll Love This Opportunity

Join a mission-driven organization making a meaningful impact in the community
Collaborative and supportive leadership team
Opportunity to wear many hats and play a key role in daily operations
Stable organization with opportunities for professional growth

Responsibilities

Provide administrative support to executive leadership, including calendar management, travel arrangements, expense reporting, meeting coordination, and correspondence
Serve as the primary point of contact for visitors, vendors, and incoming calls
Maintain office operations by managing supplies, mail distribution, office equipment, and vendor service contracts
Organize and maintain electronic files, shared folders, and important organizational documents
Prepare board meeting materials and assist with board administration
Support finance leadership with expense tracking, grant-related documentation, and light bookkeeping
Coordinate purchasing for office and facility needs, including office supplies, food and beverage orders, and petty cash management
Assist with facility rentals, special projects, event planning, and organizational mailings
Collaborate with departments across the organization to ensure deadlines and administrative processes are met
Perform additional administrative and operational duties as needed

Qualifications

High school diploma required; Associate's or Bachelor's degree preferred
3+ years of executive or administrative support experience
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent written and verbal communication skills
Exceptional organizational skills with the ability to manage multiple priorities
Detail-oriented with strong problem-solving abilities
Professional demeanor with the ability to handle confidential information
Experience supporting multiple executives is a plus
Bilingual Spanish is preferred but not required
Experience with SharePoint or document management systems is a plus
Prior nonprofit experience is a plus

EB-View phone number on click.appcast.io

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Vacancy posted 3 hours ago

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