Assistant Office Manager - Mandarin speaking required

Assistant Office Manager

Sungrow North America is a leading provider of renewable energy solutions, specializing in the development and manufacturing of photovoltaic inverters and energy storage systems. The company offers a comprehensive range of products and services designed to optimize the performance and efficiency of solar power installations. Sungrow North America is known for its commitment to innovation, high-quality standards, and exceptional customer service, aiming to provide sustainable and reliable energy solutions to meet the growing demand for clean power.

The Position

The Assistant Office Manager supports the day-to-day operations of the office by ensuring a safe, organized, and efficient workplace. This role works closely with the Office Manager and cross-functional teams to coordinate facilities, vendors, visitors, and administrative processes while delivering a high level of service to employees and external partners. Fluency in Mandarin is required to support communication with internal and external stakeholders.

Essential Duties and Responsibilities

• Support daily office operations to ensure a smooth, organized, and professional work environment
• Coordinate facilities and office services, including maintenance requests, repairs, cleaning, equipment, and office supplies
• Partner with vendors, landlords, and service providers to resolve office-related issues and support ongoing operations
• Manage meeting logistics, including room setup, scheduling, catering, and conference room technology support
• Serve as a point of contact for employees, visitors, and external partners, ensuring a positive and professional experience
• Support visitor management processes, including access coordination and adherence to office policies
• Assist with mail and package handling, distribution, and record tracking
• Maintain accurate logs, trackers, and documentation related to office operations, facilities, access, or inventory
• Support expense processing, invoices, and basic operational or administrative finance tasks, as assigned
• Assist the Office Manager with special projects, audits, inspections, or operational initiatives
• Ensure compliance with internal office policies, safety procedures, and workplace guidelines
• Coordinate corporate apartment operations.
• Support planning and execution of internal corporate events, meetings, and employee engagement activities.
• Oversee and maintain technology and office systems, coordinating basic troubleshooting as needed.

Minimum Requirements

• Minimum 2+ years of experience in office administration, office operations, customer service, or a similar support role
• Demonstrated experience supporting day-to-day office, facilities, or operations functions
• Experience coordinating vendors, service providers, or property-related services
• Proficiency with Microsoft 365 tools (Outlook, Teams, Excel, Word, PowerPoint)
• Background in event coordination or employee engagement activities is a plus.
• Exposure to expense processing, invoices, or operational finance tasks is a plus

Education or Desired License and Certificates

• A minimum of a bachelor's degree from an accredited university or college is required

Competencies

• Strong organizational, communication, and problem-solving skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Ability to work independently while also collaborating as part of a team

Travel

10%

Work Location and Status

• Full time, Costa Mesa, CA
• No visa sponsorship

Compensation

• Compensation commensurate with experience
• Competitive benefits package and employee programs
• Strong personal and company growth opportunities

Sungrow is an equal opportunity employer. Due to strong interests in this position, Sungrow will only reach out to those candidates who best meet the requirements. Thank you for your interest in Sungrow.