Administrative Assistant

We have an open position in our management team. This role is a combination of Administrative and client support and requires a candidate with strong communication skills. This person will sit as a member of the team and must be able to work in a fast-paced environment with all different types of people.The team broadly supports the business management and client service needs. We are seeking an employee to join the group. Responsibilities will include

• Respond to client calls and inquiries
• Assist with the subscription and redemption process, including all aspects of maintaining our client information database
• Coordinate and review monthly and quarterly client report production, audit requests, and other client correspondence
• Assist with production of client and prospect presentations
• Assist with ad hoc projects, e.g., fund launches, event planning, etc.
• Maintain a high-level of confidentiality concerning all client information
• General administrative support (phone coverage, scheduling and coordinating internal and client meetings, travel arrangements,hotel management, expenses, filing, etc. )

• Strong client service orientation; ability to handle frequent high-level with our client contact with grace and professional judgment
• High comfort level with computers in general
• Ability to manage multiple tasks, prioritize effectively, meet deadlines and deliver high quality, error-free work in a fast-paced environment
• Ease working in a team environment
• High energy level and curiosity to learn and grow
• Solid work ethic, "can do" attitude, initiative and a proactive approach
• Composure/professionalism under pressure
• Good sense of humor always a plus TotalMed Staffing