CONTRACT | Legal Recruiting Coordinator

Job Description

Job Description

Lawyers on Demand, a Consilio Company , is currently seeking a contract Legal Staffing Coordinator for a law firm client in New York City.

Start:  ASAP once interviewed and selected

Location:  New York City, hybrid in Manhattan

Duration: 6+ months

Pay Rate: $27-35/hour

Key Responsibilities

• Coordinate and schedule interviews with candidates, recruiters, hiring managers, and interview teams across multiple time zones.
• Manage interview logistics, including calendar invitations, video conference links, room reservations, and schedule updates.
• Support onboarding activities for new hires, including coordinating start dates, collecting required information, tracking completion of onboarding steps, and liaising with internal teams as needed.
• Assist with processing recruitment-related invoices, including reviewing for accuracy, tracking approvals, and coordinating with finance or accounts payable.
• Maintain accurate candidate and recruitment records in applicant tracking systems (iCIMS preferred), and other internal databases.
• Prepare and distribute recruiting-related correspondence, documents, reports, and status updates
• Support background check, reference check, and other pre-employment processes, as applicable.
• Support off-boarding process for employees leaving the firm
• Help ensure a positive candidate experience by providing responsive, professional, and organized support throughout the recruitment process.
• Assist with ad hoc recruiting projects and administrative tasks as needed.

Qualifications

• Prior experience in recruiting coordination, human resources, administrative support, or a similar professional services environment preferred.
• Strong organizational skills and excellent attention to detail.
• Ability to manage multiple schedules, priorities, and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Professional and polished interpersonal style, with a strong client-service orientation.
• Comfort working with confidential information and exercising discretion.
• Proficiency with Microsoft Outlook, Word, Excel, and Teams or similar collaboration tools.
• Experience with applicant tracking systems, HR systems, or invoice processing platforms is a plus.
• Ability to work independently while also collaborating effectively with recruiters, hiring managers, and other internal stakeholders.

LOD is proud to be an equal opportunity employer. Diversity and inclusion is a core part of our Ways of Working, and we celebrate and embrace it. We know the individual differences of our people make us collectively better, and we encourage all applicants — including people with disability, career breaks, gender diverse, LGBTQIA, and culturally diverse communities — to join us so we can do great things together.

Lawyers on Demand, a Consilio company, is a global leader in legal staffing, eDiscovery, risk management, and legal consulting services. The company supports multinational law firms and corporations by providing identifying and sourcing talented individuals for staffing needs, using innovative software, combining deep legal and regulatory industry expertise and excellent client service.

Company Description

Lawyers on Demand, a Consilio company, is a global leader in legal staffing, eDiscovery, risk management, and legal consulting services. The company supports multinational law firms and corporations by providing identifying and sourcing talented individuals for staffing needs, using innovative software, combining deep legal and regulatory industry expertise and excellent client service.