Conference and Event Manager

Title: Conference and Event Manager

Pay Rate Range: $45.00/hr (DOE)

Employment Type: Contract

Estimated End Date: December 2026

Schedule: Full-time, 40 hours/week; Monday-Friday, generally 8:00 AM-5:00 PM, with some evenings and weekends as needed for events

Location: Stanford, CA 94305 (Fully Onsite)


Tekberry is looking for a highly qualified and motivated Conference and Event Manager to work onsite with our client. In this role, you will manage a portfolio of high-visibility events including academic conferences, executive education programs, high-profile speaker events, seminars, and student-facing programs.


You will serve as a project lead for complex, multi-day events and collaborate closely with internal stakeholders, vendors, and service providers to deliver smooth, professional, and impactful in-person, hybrid, and virtual experiences.


As a Tekberry W2 employee, you will have access to health benefits including medical, dental, and vision coverage.

Responsibilities

Event Planning & Project Management (40%)

• Serve as project lead for assigned conferences and events, overseeing all phases from initial planning through post-event wrap-up.
• Develop event scopes, timelines, and project plans for single- and multi-day programs.
• Lead planning meetings with stakeholders to define objectives, format, budget, and logistics.
• Coordinate internal and external teams to deliver AV, furnishings, catering, registration, communications, and on-site event support.
• Provide on-site event management , including problem-solving in real time and ensuring a high-quality guest experience.

Logistics, Venue & Operations Management (30%)

• Manage venue scheduling and space usage across GSB facilities, including conflict resolution and calendar optimization.
• Utilize and maintain the venue reservation system (Mazevo) and other event-planning tools to track bookings, layouts, and resources.
• Create and review detailed floor plans and room setups; coordinate event setup and teardown with facilities and vendors.
• Inspect event spaces before, during, and after use to ensure they meet event requirements and conform to safety and facility standards.
• Coordinate vendor services for catering, AV, furniture, and other event needs; negotiate, track, and manage service levels.

Budgeting & Stakeholder Communication (20%)

• Develop, track, and manage event budgets; monitor expenses and ensure events stay within agreed cost parameters.
• Provide cost estimates and recommendations to stakeholders on venue, services, and format to optimize value.
• Serve as a primary point of contact for internal partners, speakers/panelists, alumni, and program participants for assigned events.
• Investigate, document, and escalate event-related complaints or issues, and recommend process improvements.

Virtual & Hybrid Event Support / Compliance (10%)

• Support virtual and hybrid events , including Zoom Meetings/Webinars and other online platforms (training can be provided).
• Ensure events comply with Environmental Health & Safety and facility regulations; identify issues (e.g., crowding, access, fire safety) and coordinate corrective actions.
• Maintain accurate event records, including schedules, layouts, contacts, and post-event notes for continuous improvement.

Must-Have Qualifications

• Bachelor's degree and a minimum of 3 years of experience in conference, event, or hospitality management, or an equivalent combination of education and experience.
• Proven success leading events end-to-end , including logistics, vendor coordination, and on-site execution.
• Demonstrated experience with event budgeting , cost tracking, and working within set financial parameters.
• Strong project management skills , with the ability to balance multiple events, deadlines, and shifting priorities.
• Excellent interpersonal, communication, and customer service skills; comfortable working with executives, faculty, staff, students, and external guests.
• Highly organized and detail-oriented with a proactive, solutions-focused mindset.
• Comfortable working some evenings and weekends based on event schedules.
• Proficiency with productivity and collaboration tools such as Google Workspace and Microsoft 365 , and willingness to learn systems like Mazevo and other event tools.
• Ability to work fully onsite at Stanford GSB.

Preferred Qualifications

• Prior experience working at Stanford University or within a higher education environment.
• Experience managing conferences, executive programs, or high-profile speaker events.
• Familiarity with Zoom Meetings/Webinars , Eventbrite, or similar platforms for registration and virtual events.
• Demonstrated ability to cultivate strong partnerships and deliver exceptional hospitality experiences.

Tekberry offers a $100 referral bonus for referrals resulting in successful placements!


Tekberry, Inc. is an equal opportunity employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under applicable laws.


Tekberry, Inc. is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE) .


By submitting your resume, you consent to receive communications from our organization via text message. All texts are sent by real people, and we look forward to connecting with you about this opportunity!


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