Administrative / Office Assistant

Roles and Responsibilities Manages and maintains the PM’s calendar and all scheduling in real-time preventing conflicts Prioritizing emails and phone calls, gathering documents to prepare for meetings, and taking meeting minutes Help manage the day to day production on specific projects to help team meet deadlines accurately Effectively filtering and coordinating internal and external requests Provide general support to visitors Develop and maintain a filing system, typing, copying, scanning, binding, etc. Maintain contact lists Handle confidential information with absolute discretion Reception support during breaks, days off or sick days. Daily schedule is from 9AM - 6PM. Qualifications High School Diploma or equivalency Minimum three years of administrative support experience preferably in the A/E industry. Candidate must have excellent written and verbal communication skills and possess a strong desire to excel in a fast paced, challenging and client-focused environment. Strong organizational skills Ability to interact with senior management, external client organizations and vendors on a professional level. Must be proficient in Microsoft Office (Word, Excel); Bluebeam Revu and Adobe knowledge a plus Experience in various technology platforms such as SharePoint, GoToMeetings or Zoom Bilingual - English & Spanish is preferred Employee Benefits & Perks 401K Parking included Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member. Arquitectonica International Corporation is an equal opportunity employer committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by applicable laws, regulations and ordinances. DFWP. Arquitectonica International Corporation is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. #J-18808-Ljbffr