Administrative Assistant

Atrium is seeking on behalf of our client an Administrative Assistant based in Farmingdale, New York. A background check may be run only after a conditional offer is made, where permitted by law.

Position: Administrative Assistant

Location: Farmingdale, New York

Employment Type: Full-time

Compensation: $75-85K

Position Overview

The Administrative Assistant will provide comprehensive administrative support to executives and teams, ensuring smooth day-to-day operations. This role involves managing schedules, coordinating meetings, and handling confidential information with discretion. The ideal candidate will be highly organized, detail-oriented, and able to prioritize multiple tasks in a fast-paced environment. Must be legally authorized to work in the United States.

Responsibilities

• Manage executive calendars, appointments, and meeting schedules to ensure efficient time management
• Coordinate internal and external meetings, including preparing agendas and meeting materials
• Answer and direct phone calls, emails, and other correspondence promptly and professionally
• Arrange travel accommodations, itineraries, and process expense reports accurately
• Prepare reports, presentations, spreadsheets, and other documents as needed
• Maintain confidential files and sensitive information with discretion and integrity
• Assist with office operations, supplies, and administrative procedures to support daily functions
• Screen and prioritize incoming communications and requests for timely response
• Track deadlines, follow up on action items, and support project coordination
• Greet visitors and provide professional customer service in the office environment
• Support special projects and perform other duties as assigned
• Required Experience/Skills
• High school diploma or equivalent required
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills
• Excellent organizational and time-management abilities
• Ability to handle confidential information professionally
• Strong attention to detail and problem-solving skills

Preferred Experience/Skills

• Associate’s or bachelor’s degree preferred
• 2+ years of administrative or executive support experience
• Ability to work independently and prioritize tasks effectively
• Experience supporting senior executives or leadership teams
• Familiarity with scheduling and virtual meeting platforms
• Professional demeanor and interpersonal skills
• Ability to multitask in a fast-paced environment
• Additional certifications in office administration or executive support a plus

Benefits

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

Applicant Communication Consent

• By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy.