Senior Administrative Assistant

Description

Posting Title: Senior Administrative Assistant Reports To: Executive Assistant Location: San Jose, CA Salary Range: $90,000 to $95,000 Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. WHO WE ARE Since 1954, Cupertino Electric, Inc. (CEI)has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. And we've done it with integrity for more than 70 years. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we're proud to be part of Quanta Services (PWR:NYSE), North America's largest employer of skilled craft labor. Because what we do is important, but howwedo it is everything. THE COMMERCIAL TEAM Our strong project management teams, dedicated in-house engineering resources and skilled union field staff work together seamlessly to deliver commercial projects that are as innovative and unique as the clients who build them. ABOUT THE ROLE The Senior Administrative Assistant at Cupertino Electric provides high-level administrative support to VP's, senior leaders, and departmental teams. This role requires exceptional organizational skills, strong judgment, and the ability to manage competing priorities in a fast paced environment. This role partners closely with the Executive Assistant to support operational execution, standardization of administrative processes, and coordination across executive leadership. The Senior Administrative Assistant is expected to operate independently, anticipate needs, and drive follow-through across multiple stakeholders. Executive & Administrative Support

• Support the Interiors team that may consist of Vice President's, Project Executives, Senior Project Manager's, Project Managers, APM's and Project Engineers including information flow between office, field, vendors and general contractors
• Manage complex calendars in multi time zones, including scheduling meetings, resolving conflicts, and anticipating executive needs
• Prepare executive-level correspondence, presentations, and reports with a high degree of accuracy and professionalism
• Allocate and process expense reports
• Coordinate domestic travel, itineraries and logistics
• Handle confidential information with discretion and professionalism

Operational Coordination

• Support daytoday departmental operations, ensuring deadlines and deliverables are met
• Maintain organizational systems, filing structures, and documentation to improve efficiency
• Assist with budgeting, invoice processing, and vendor coordination
• Organize team meetings, offsites, events, and crossfunctional activities
• Coordinate documentation flow related to contracts, change orders, and project administration as needed
• Support standardization of administrative processes across teams to ensure consistency and efficiency
• Assist in onboarding coordination for new hires (workspace setup, system access tracking, introductions)
• Maintain tracking tools for recurring operational deliverables
• Partner with Executive Assistant to implement and reinforce administrative best practices

Project & Stakeholder Management

• Partner with executives on special projects, tracking tasks, milestones, and communications
• Serve as a point of contact for internal teams and external partners, providing timely and clear communication
• Conduct research, prepare summaries, and provide data or insights to support leadership decisions

ABOUT YOU

• Excellent organizational, time management, and project management skills
• Demonstrates ability to work effectively in a fast-paced environment
• Outstanding communication skills (written and spoken)
• Critical reasoning
• Demonstrates strong follow-through and attention to detail
• Demonstrates judgment, confidentiality, and professionalism
• Ability to work independently and proactively anticipates needs
• Proficient in MS Office, including Word, Excel, PowerPoint, Outlook
• Oracle, JD Edwards are highly desirable

MINIMUM QUALIFICATIONS Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying. Education: High School Diploma or GED required . Licensure/Certifications: None required. Experience: Five (5) years of administrative experience required. Experience in the construction industry preferred. *Applicants must be authorized to work in the United States. This position is not eligible for sponsorship. #LI_YT1 PLEASE NOTE: CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at [emailprotected] or 1-(877)-747-4CEI.