Administrative Assistant

Administrative AssistantSEIU 775 represents more than 60,000 long-term care workers providing quality home care, nursing home care, and residential services in Washington, Montana, and Alaska. SEIU 775's mission is to unite the strength of all caregivers, to create a better life for ourselves and those we care for, and to lead the way to a more just and equitable world.The Administrative Assistant works in the department(s) in which they are hired, and works closely with Union officers, management staff, and staff of other departments and partner organizations. The Administrative Assistant's primary responsibility is managing, coordinating, and overseeing administrative duties supporting a large, diverse team. This position ensures the team is organized and running efficiently.Essential Functions:Provide a wide range of administrative tasks, office, and clerical support for the Finance departmentPerform event and meeting planning for retreats, conferences, and other meetings, including all aspects of meeting logistics, turn-out, and preparation, such as scheduling, venue planning, travel, materials production, vendor relations, and staff support for eventPeriodical field work to support Member payroll functionPersonal assistance, including preparation and management of expense records for department staff and Union membersAssistance with troubleshooting phone or computer problems, including initiating and managing IT support ticketsProvide calendar management for department director(s)Maintain accurate written and digital recordsCoordinate timecard collection with the appropriate teams, as well as other payroll support tasksWord processing/mail mergeDraft correspondence and reportsCreate and analyze spreadsheets and presentationsProduce daily, weekly, and monthly reportingGather and organize Member new hire paperworkTravel for days at a time may be requiredMay be required to do political work for candidates and member political education as part of job dutiesSkills & Abilities:A general understanding of the payroll cycleProficiency in developing and maintaining SharePoint sites, forms, and Outlook calendars as neededAbility to receive direction and instruction from the department directors and managers, as well as Union officers, Union or partnership leaders and staff, and employers as neededHigh level of integrity and discretion in handling confidential and sensitive informationSuperior attention to detail, great organization and prioritization skills, and the ability to meet tight deadlines while juggling multiple critical requestsPositive, proactive, and able to exercise great judgmentAbility to work effectively with minimal supervisionMinimum Qualifications:Three (3) years of related experience in the areas of office management, including responsible administrative work supporting high-level management or executivesOne (1) year of experience in an Accounting & Finance environmentExperience in use of databases, Adobe, Intermediate Excel – including Pivot tables – Word, PowerPoint, and other Microsoft programsBusiness writing ability in EnglishExperience or willingness to develop proficiency in use of interactive programs and our member database (Unionware and/or Salesforce)Preferred Qualifications:Fluency in language(s) in addition to English, preference for native speakersExperience in Union, human services referral and information program, and social justice organizationsTypical Working Conditions:Professional office environment with regular interaction across departments, leadership, and external partnersPrimarily on-site work with occasional remote or hybrid flexibility depending on departmental needsFrequent communication via phone, email, and virtual meeting platforms to coordinate schedules, events, and administrative processesFast-paced environment requiring strong organization, multitasking, and attention to detail to meet multiple deadlinesOccasional evening or weekend work to support meetings, conferences, and union eventsWork involves handling confidential and sensitive information requiring discretion and professionalismMay be required work outside of normal business hours to include weekends, evenings, holidays, etc.Physical Working Conditions:Work performed primarily at a desk or workstation involving extended periods of sitting and computer useFrequent standing, walking, talking, and listening during meetings and events (up to three hours at a time with intermittent breaks)Occasional lifting or transport of materials and office supplies up to 25 poundsRegular use of standard office equipment such as computers, printers, scanners, copiers, and phonesOccasional travel and overnight stays may be required for meetings, retreats, or conferencesCompensation:Pay ranges from $33.18 – $43.29 per year. Benefits include vacation, holiday, and sick leave benefits, fully employer paid health, dental, vision, and life insurance, defined benefit pension plan, and optional 401(k), WFH credit, pet insurance, and more. Women and diversity candidates strongly encouraged to apply.AFFIRMATIVE ACTION EMPLOYER: SEIU 775 is an affirmative action employer and encourages applications from all qualified candidates without regard for race, color, religion, sex, national origin, age, creed, gender, citizenship status, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, genetics, the presence of sensory, mental or physical disability, or any other discrimination prohibited by law.