Accounting Assistant

Accounting Assistant Opportunity with Share Food Program

Share Food Program ("Share") is the leading hunger relief organization in the Greater Philadelphia region and one of the largest independent food banks in the nation. Share feeds hundreds of thousands of individuals each monthmore than half of whom are children and seniors. The ripple effects of the pandemic, record rates of inflation, and critical cuts to government assistance benefits have plunged even more people into hunger and poverty. Philadelphia has the highest rate of poverty of any major city in the U.S., and food insecurity is a public health crisis. Our network of caring volunteers, dedicated professionals, and generous donors works to bring nourishing food to our neighbors in need.

Since 2022, the need for Share's services has increased by 120% and the need will only increase with the passage of recent legislation. Share is committed to being at the forefront of advocacy fighting against these policies and ensuring everyone has access to food. Funding for advocacy and expanding its major donor program are strategic goals for Share. Furthermore, Share has successfully completed two stages of its capital campaign to expand and revolutionize its Philadelphia warehouse headquarters at the heart of Share's operations, to help more neighbors in need.

Position Overview

Share Food Program, a nonprofit food bank, is seeking a detail-oriented Accounting Assistant to support our mission of fighting food insecurity. This role owns accounts payable processing in Bill.com, records and prepares deposits, and completes monthly bank and credit card reconciliations. Accurate, timely work in this role keeps vendors paid, funds properly recorded, and month-end close on schedule.

Core Responsibilities

• Enter, code, and route vendor invoices in Bill.com for approval, ensuring correct general ledger accounts, departments, programs, and grant/funding codes.
• Match invoices to purchase orders and receiving documents; resolve discrepancies with vendors and staff.
• Prepare and schedule weekly payment runs in accordance with approval policies and cash flow priorities.
• Maintain vendor records, including W-9s, payment details, and 1099 eligibility.
• Respond to vendor and internal inquiries on invoice and payment status.
• Ensure Bill.com activity syncs accurately with NetSuite.
• Record incoming receipts, including checks, ACH, wires, and online donations, in NetSuite.
• Prepare bank deposits and maintain supporting documentation.
• Apply payments to the correct customer, donor, grant, or program accounts.
• Coordinate with Development and program staff to confirm the source and restrictions of funds received.
• Reconcile all bank accounts monthly, investigating and resolving reconciling items promptly.
• Reconcile company credit card statements; collect receipts and confirm coding with cardholders.
• Follow up on missing documentation and outstanding items before month-end close.

Required Experience and Abilities

• Associate degree in accounting or a related field, or equivalent work experience.
• 2+ years of accounts payable, bookkeeping, or general accounting experience.
• Hands-on experience with Bill.com or a similar AP automation platform.
• Experience performing bank and credit card reconciliations.
• Working knowledge of basic accounting principles and double-entry bookkeeping.
• Proficiency in Excel, including lookups, sorting/filtering, and pivot tables.

Environmental Risks

Position includes potential exposure to (chemicals and fumes, loud noises, vibration, extreme temperature, allergens, and confined spaces) up to 10% of the time.

Location

This position will be primarily based at the Share Food Program HQ Warehouse, located at 2901 W. Hunting Park Ave. Philadelphia, PA 19129.

Compensation

Compensation will be commensurate with experience and qualifications. Share offers a comprehensive benefits package including access to group healthcare, dental, vision, short-term disability, life insurance paid time off.

To Apply

To apply, please submit your cover letter and resum through the "Apply" button on Share's careers webpage.