Admin Assistant

Theatre Arts Student Financial Admin. Assistant 25/26Please be ready to articulate how your work in the theatre publicity can benefit our department and how this experience may relate to your future or immediate goals.Job Title - Theatre Arts Student Financial Admin. Assistant 25/26Student Position Type - Non Federal Work Study/La Verne WorkAppointment Type - Part-TimeWork Schedule - Flexible schedule working weekdays, some evenings and weekends. Ideal candidates can attend weekly production meetings.Hiring Manager - Alan TollefsonNumber of Vacancies - 2Position Summary Information for AnnouncementUniversity Overview - Embark on an exciting journey with the University of La Verne, where your career aspirations come to life in a vibrant and welcoming environment. Established in 1891, our diverse and inclusive community is more than just a university—it's a home for passionate individuals like you. At the University of La Verne, we embody four core values that set us apart—Ethical Reasoning, Diversity and Inclusivity, Lifelong Learning, and Civic and Community Engagement. If you're fueled by these principles and are eager to make a meaningful impact, your journey begins here. With a rich history spanning 132 years, the University of La Verne boasts a global Leo Family of 89,000+ accomplished alumni. As the #1 private university in California for social mobility according to U.S. News and World Report 2024, and recently recognized as the 33rd Best U.S. College by the Wall Street Journal 2024, we take pride in our commitment to excellence in education. Join us in shaping the future, where your passion meets purpose. Come be part of something extraordinary and apply today!Diversity Statement - The University supports a diverse and inclusive environment where students recognize and benefit from the life experiences and viewpoints of other students, faculty, and staff. Diversity is an active and intentional practice that supports difference and multiplicity to expand knowledge, educate capable citizens, develop the whole person, and serve our local and global communities. Promoting and sustaining diversity is a commitment to educational quality and the creation of positive, respectful learning communities.Job Description Summary - Assist with day to day operations of the department including but not limited to: providing support for production including managing box office and front of house for our theatrical season.Specific Duties - Box Office Management:* Create events on eventbrite to manage ticket sales/reservations for our department productions* Handle money and track revenue garnered from theatre productions and other ticketed events* Produce box office reports* Document work - updating the publicity handbookAdministrative support:* Track expenses and reconcile accounts, collect receipts for our accounts and produce monthly reports.* Manage contracts for outside providers ie. designers, visiting artists, and rental groups* Generate pay advices for adjunct faculty.* Document work-updating the publicity handbookMinimum Qualifications - Candidates must be enrolled in a graduate program at the University of La Verne. At minimum candidates must demonstrate a familiarity with some of the tools and techniques related to the theatre publicity such as computer software, video, or computer programming by providing a letter of recommendation that speaks to the candidates character and experience.Preferred Qualifications - Ideal candidates will have worked on more than one high school or college theatre production and can demonstrate requisite skills in graphics, writing, and video production by way of a portfolio or a letter of recommendation. This position requires patience, a sense of humor, and a sincere desire to help others achieve the highest levels of success in theatre production in order to foster life long learning, diversity, and community building.Benefits Summary - Employees are eligible for the following benefits: One hour of Paid Sick Leave for every 30 hours worked, with a maximum accrual of 24 hours of Paid Sick Leave per year and capped at 48 hours. University of La Verne Defined Contribution Retirement Plan – can contribute employee voluntary contributions, excluding wages derived from federal work study funds. In accordance with the Affordable Care Act (ACA), employees who work an average of 30 or more hours per week, will be eligible for medical coverage through the University of La Verne. Covered under the University of La Verne Workers Compensation Insurance.Location - La Verne Main CampusIf Other, please specify. - Dailey TheatrePhysical Demands SummaryDo the essential functions of this job require lifting? - NoIf yes, list maximum weight and durationDescribe work environmentHiring Pay RateHourly Rate - $17.40Posting Detail InformationPosting Number - 2024-251443SEOpen Date - 08/08/2025Close Date - 06/30/2026Open Until Filled - Yes