Legal Practice Assistant

Contract : 12 months with extension Job Description : Ensure Alignment to Selected TitleInitiates routine legal tasks under supervision of other paralegals or attorneys. Informs attorneys of significant issues in a timely manner. Reviews materials and provides comments to attorneys in the form of reports and summaries. Conducts research, performs a variety of legal assignments, and manages routine projects, including drafting, reviewing and transmitting legal correspondence and documents. Acts as liaison with clients, outside counsel and attorneys; responds to client requests for information and/or materials; coordinates with client on case-related documents and across multiple business and practice groups. Provides a high level of direct support to attorneys, paralegals and legal support staff, and assigns tasks and projects. Communicates with, and manages, outside counsel as directed by an attorney to ensure timely and effective legal representation with minimal disruption to company business. Responsible for opening and maintaining physical and electronic files. Including overseeing the maintenance of document and data management systems within Law and Corporate Affairs, updating dockets and generating reports as needed Provides support to internal business units according to assigned geographical region or area of expertise. Participates in cross-functional teams within the Company. Creates and maintains calendars and other tracking systems, and Matter-specific computerized databases, as needed. Timely completion of assigned attorney’s expenses, including transaction reconciliation and collection of digital and hard copy receipts Outlook Calendar Management and Maintenance: coordinating meetings with colleagues, internal and external clientele. Addition and technical support of A/V prior to and during meetings. Contribution to departmental projects and committees, including event coordination, catering, hosting, room/hotel booking and reservations, and coordination with Reception for visitor badges. Coordinate Business Travel: research flights and hotels based on attorney preferences, booking, create itineraries. Manage bar dues, renewals and registrations, as well as CLE recording and reporting. Responsible for continued legal education and training in respective field, as well as attend training offered by company. Story Behind the Need – Business Group & Key Projects Team culture/work environment:Part of the legal team, broader law and corporate affairs team Joining real estate team Working with 7 attorneys and 7 paralegals Looks after all real estate in North America including Canada (distribution plants, roastery, stores) A few team members at the SSC, with a mix of Partners across the US Key projects: Supporting general admin tasks for the real estate team (excluding the VP) Calendar management Managing travel, booking, approvals, expenses Booking conference rooms as needed Helping with PowerPoint, Document comparison, overall Matter Management: Partners with outside counsel (will be bigger part of the job), general billing Assigning matters to outside counsel Data management Reporting Purpose of this team: Reason for the request: Coverage for Partner's LOA Motivators for this need: Budget Restrictions Typical Day in the Role Possibility for Extension or Conversion: Possible based on business need Daily Responsibilities: Calendar management Assistance with others organization LPA Inbox management (questions, inquiries) General Admin tasks Partner with internal and external teams to handle matters Monthly or Quarterly reporting Interaction level with team:Highly interactive with team Partnering with other Admins as well About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.