Office Manager

Job Description

Job Description

Oxford Solutions is working with a public-sector organization seeking an Office Manager to support daily administrative and financial operations. This is a contract-to-hire opportunity for someone who enjoys working in a small team environment and can manage a wide range of office, finance, HR, and customer-facing responsibilities.

The ideal candidate will be highly organized, detail-oriented, and comfortable balancing administrative support, billing, payroll, compliance, meeting coordination, and communication with the public. This role is onsite and will require attendance at some evening board meetings.

Responsibilities

• Manage daily office operations and provide administrative support to leadership and staff
• Process payroll, billing, and related financial records accurately and on schedule
• Assist with employee onboarding, benefits administration, and HR-related documentation
• Maintain office supplies, records, files, and general office organization
• Support compliance with applicable municipal rules, regulations, procedures, and reporting requirements
• Coordinate, prepare for, and attend meetings, including board meetings and some evening meetings
• Prepare meeting materials, agendas, minutes, reports, and other documentation as needed
• Communicate with customers, residents, vendors, board members, and other stakeholders in a professional manner
• Assist with website updates, including announcements, news, public notices, and general information
• Use office, accounting, and utility billing systems to maintain accurate records and support operational workflows

Qualifications

• Bachelor’s degree in Management, Human Resources, Business Administration, Public Administration, Accounting, or a related field required; Master’s degree preferred
• Experience in office management, finance, human resources, public-sector administration, or a related area preferred
• Strong organizational, communication, and problem-solving skills
• High attention to detail and accuracy is required
• Ability to manage multiple priorities in a small team environment
• Professional communication skills and the ability to interact effectively with the public, internal staff, vendors, and board members
• Proficiency with standard office software and accounting systems, including Microsoft Office, QuickBooks, and utility billing software
• Comfortable attending occasional evening meetings as needed

Office Manager - 26-00459
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