Administrative Operations Coordinator

Job Description

Job Description

Administrative Operations Coordinator

Moving iMage Technologies is seeking a highly organized, technology-savvy Administrative Operations Coordinator to support the President & COO while helping improve business processes across multiple departments. This position is based in our Fountain Valley, California office.

This role is ideal for someone who enjoys organizing information, improving workflows, working with Excel, learning business systems, and using modern AI tools to increase productivity. The successful candidate will work closely with leadership and gain exposure to operations, sales, purchasing, customer service, accounting, ERP systems, CRM systems, and process improvement initiatives. This is an excellent opportunity for someone looking to grow into an Operations Coordinator, Office Manager, or Business Operations role. Based on your original description, the role supports executive administration, office organization, process documentation, ERP/CRM systems, and AI-assisted productivity improvements. 

Key Responsibilities

Executive & Administrative Support

• Provide direct administrative support to the President & COO

• Manage calendars, meetings, travel arrangements, and follow-up activities

• Draft, edit, format, and organize business correspondence and reports

• Prepare presentations, meeting materials, and internal communications

• Track action items and help ensure projects move forward

Office Operations & Organization

• Coordinate activities across sales, customer service, purchasing, accounting, and operations

• Organize shared files, templates, records, and business documentation

• Improve document management and filing systems

• Assist with implementing more efficient digital workflows

Process Documentation & Systems Support

• Create and maintain standard operating procedures (SOPs)

• Convert notes, screenshots, PDFs, and verbal instructions into organized business documentation

• Assist with ERP and CRM data management and reporting

• Support business process improvement initiatives

Technology & Productivity

• Utilize Excel to organize, analyze, and report information

• Use AI tools such as Microsoft Copilot, ChatGPT, Claude, or similar technologies to improve productivity

• Support continuous improvement of office processes and workflows

Qualifications

Required

• 3+ years of administrative, executive assistant, office coordinator, or similar experience

• Strong Microsoft Excel skills

• Strong proficiency with Outlook, Word, and PowerPoint

• Excellent organizational and communication skills

• Ability to manage multiple priorities independently

Preferred

• Experience with ERP systems such as SYSPRO, Sage, NetSuite, Microsoft Dynamics, SAP, or similar systems

• Experience with CRM platforms such as HubSpot or Salesforce

• Experience creating business procedures and documentation

• Experience using AI tools to improve productivity

Benefits

• Medical, Dental, and 401(k)

• Paid Time Off and Holidays

• Opportunity for growth into operations, process improvement, and business systems responsibilities

Moving iMage Technologies is a leader in cinema exhibition technology, manufacturing & providing equipment, software, services, and support solutions that help movie theaters operate more efficiently and deliver exceptional audience experiences. We serve independent theaters, regional circuits, and major exhibitors throughout world. 

Company Description

Moving iMage Technologies is a leader in cinema exhibition technology, manufacturing & providing equipment, software, services, and support solutions that help movie theaters operate more efficiently and deliver exceptional audience experiences. We serve independent theaters, regional circuits, and major exhibitors throughout world.