Office Manager

Job Description

Job Description

We are seeking a highly organized and experienced Office Manager to lead the administrative operations of our family medical practice. This role ensures the clinic runs smoothly day-to-day, with a strong focus on staff scheduling, payroll processing, and back-office coordination. The ideal candidate is a proactive problem-solver who thrives in a fast-paced healthcare setting and is committed to delivering exceptional support to both staff and patients.

???? Key Responsibilities

• Oversee daily operations to ensure the office runs efficiently and professionally

• Manage staff schedules, including providers, medical assistants, and front desk personnel

• Process biweekly payroll accurately and on time, including timekeeping and PTO tracking

• Maintain appointment calendars and coordinate patient flow to optimize provider productivity

• Collaborate with HR on hiring, onboarding, and maintaining up-to-date office policies

• Monitor office equipment and coordinate with IT for maintenance and troubleshooting

• Ensure compliance with HIPAA, OSHA, and other healthcare regulations

• Support front desk operations and assist with patient service issues as needed

???? Qualifications

• High school diploma or GED required; associate’s or bachelor’s degree preferred

• Minimum 5 years of experience in medical office management 

• Proven experience with payroll systems and back-office operations

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software

• Familiarity with Electronic Health Records (EHR) systems

• Excellent communication, leadership, and organizational skills

• Strong attention to detail and ability to manage multiple priorities