Executive Assistant

Job Description

Pacific Staffing is partnering with our Auburn, CA-based client to identify an exceptional Executive Assistant to provide high-level administrative support to the CEO and CIO during a critical transition period. This role is ideal for a proactive, highly organized professional who excels in complex calendar management, project coordination, meeting preparation, and executive-level communication. The Executive Assistant will play a key role in supporting strategic initiatives, ensuring leadership remains intentional with priorities, and maintaining seamless operations across fast-moving executive workflows. We are seeking a polished, resourceful, and detail-driven individual who can step in quickly and deliver immediate impact.

• Contract Role (possible contract to hire)
• 100% on site in Auburn
• Pay: $38- $46/Hr. (DOE)

Responsibilities:

• Manage complex calendars for assigned executives, ensuring preparation, materials, and agendas are ready in advance.
• Serve as a primary administrative support resource and liaison between leadership, staff, and external partners.
• Coordinate meetings-live and virtual-including scheduling, agendas, logistics, A/V needs, materials, and follow-up actions.
• Prepare presentations, spreadsheets, reports, and briefing documents for executive initiatives.
• Compile, transcribe, and distribute meeting minutes.
• Support multiple strategic projects and ensure timely completion of deliverables.
• Conduct research, compile data, and prepare documents for executive review.
• Manage travel arrangements and related logistics.
• Review incoming communications, determine significance, and route appropriately.
• Maintain confidentiality and represent the executive office professionally.
• Promote timely communication regarding organizational priorities and operations.

Qualifications:

• Bachelor's degree or 5+ years of executive administrative experience.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Experience with complex scheduling, travel coordination, report writing, and process improvement.
• High level of professionalism, discretion, and confidentiality.
• Exceptional organization, accuracy, and attention to detail.
• Ability to manage multiple priorities and remain calm under pressure.
• Strong interpersonal skills and ability to work effectively across all levels of the organization.
• Valid driver's license and insurance.