Administrative Assistant

Administrative Assistant

ABM Parking Services, a nationwide parking service company, is seeking an Administrative Assistant in Honolulu, HI. ABM, which operates through its subsidiaries, is a leading provider of integrated facility services. With fiscal 2011 revenues of approximately $4.2 billion and nearly 100,000 employees, ABM provides commercial cleaning and maintenance, facility engineering, energy efficiency, parking and security services for thousands of commercial, industrial, government.

Pay: $21.00 - $22.00 hour. The pay listed is the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data.

Responsibilities:

• Answering incoming telephone calls and greeting customers
• Process SR/DR, Cash Ap, Credit Memos and ACDs. As well as reversals, write-offs and DMFs
• Assist with ticket audits, completion of daily reports and entering data into the database as well as processing refunds and key control reports
• Filing, maintain files and recordkeeping with confidentiality
• Generate monthly invoices (janitorial, supplies, copies, hangtags)
• Distribution of incoming & outgoing mail and handle all miscellaneous clerical duties
• Coordinate Regional Office functions with Branch Manager and Regional VP, including ordering supplies, invoicing and handling petty cash
• Ensure an efficient office operation by working with vendor in maintaining office equipment and handling purchases and inventory of office supplies
• Handle additional projects assigned by Branch Managers and Regional VP

Qualifications:

• Good verbal and written English communication skills
• Must have exceptional ability to assist on multiple projects/tasks
• Ability to prioritize and work with all levels of the organization
• Proven track record and demonstrated ability to consistently meet deadlines
• Proficient in Microsoft Word, Excel and Outlook
• Excellent basic math skills
• Good organizational skills & detail oriented
• Excellent phone skills
• Ability to work Monday through Friday, 8am to 5pm and overtime when necessary

About Us:

ABM (NYSE: ABM) is one of the world's largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience. ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together. ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call View phone number on click.appcast.io. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis. ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility. ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM. ABM directs all applicants to apply at ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now. For more information, visit

Job Info:

• Job Identification 151840
• Locations Honolulu, HI, United States
• Job Category Facilities