Legal Secretary

Legal Administrative Assistant Real Estate Law

A respected boutique law firm in Midtown Manhattan is seeking an experienced Legal Administrative Assistant to join its busy real estate practice. This is an excellent opportunity for a proactive professional to support a team of attorneys in a well-established environment known for its high-quality work and collegial atmosphere. The position is fully on-site, five days a week.

Key Responsibilities:

• Provide comprehensive administrative support to multiple attorneys
• Prepare, revise, and serve legal documents via various methods, including hand delivery, email, and postal services (e.g., FedEx, certified mail)
• Answer and route incoming calls, manage messages, and ensure timely follow-up
• Maintain attorneys' calendars and help coordinate meetings and deadlines
• Handle large mailings related to real estate legal matters
• Perform advanced document processing, including formatting legal documents, creating Tables of Authorities and Contents, redlining, and editing PDFs
• Follow established office policies and procedures
• Assist with additional administrative duties as needed

Qualifications

• Minimum of 5 years of legal administrative or secretarial experience, ideally in real estate law
• Familiarity with New York landlord-tenant matters or regulatory filings (e.g., New York State housing agencies) is a plus
• Knowledge of preparing documents like rent demands, cure or termination notices, and court petitions is desirable
• Strong organizational skills and attention to detail
• Excellent written and verbal communication abilities
• Proficiency in document management systems (e.g., iManage) and Microsoft Office Suite
• Ability to multitask, prioritize, and work independently in a fast-paced environment