Executive Assistant/Legal Assistant

Job Description

Job Description

Requirements:

· Excellent Oral Communication Skills

· Interpersonal Skills - ability to work with many different personalities

· Strong Computer Skills - experience with Microsoft Office (Word, and Outlook)

· Good Written Communication

· Ability to Multi-Task

· Detail Oriented

· Dependable

Essential Duties and Responsibilities:

̈ Meet and greet clients and visitors to the Firm. Notify appropriate Firm parties of visitor arrival and directs visitors to correct location.

̈ Receive and distribute messages via phone and in-person conversations. Promptly communicate information to attorneys and staff.

̈ Operate multi-line telephone console relaying incoming, outgoing and intra-system calls. Directs phone calls to appropriate attorneys and staff.

̈ Receive deliveries to the Firm and/or individuals in the Firm and route them accordingly to the proper recipient.

̈ Coordinate pick-ups with various outsourcing Firms performing projects for the Firm.

̈ Maintain neatness of lobby and reception area.

̈ Distribute faxes electronically to correct recipient through E-mail.

̈ Order lunches for functions. Coordinate individual orders, delivery/pick-up, check request and room setup and clean up.

̈ Coordinate monthly birthday celebrations (order desserts, request check, schedule pick-up and set-up, and notify Firm of celebration).

̈ Provide administrative/clerical support to attorneys and paralegals for special projects as requested.

̈ Employee must perform all duties with minimal supervision.

̈ Clerical support as assigned by supervisor.

̈ Additional duties as assigned by supervisor.

Miscellaneous Admin Team Support:

̈ Keep track of postage and courier expenses for accounts payable.

̈ Filing – as needed.

̈ Create physical files and labels for new files, as requested.

̈ Assist with Firm Community Activities

̈ Opening and Closing office duties

̈ Conference Center upkeep and meeting set-ups

̈ Interaction with and customer service to all employees

̈ External errands as needed

- Must utilize time-tracking system consistently throughout the day as tasks are completed

Additional Job Requirements

̈ College degree 

̈ Active Driver’s License with no major infractions on driving record

̈ Dependable transportation, with insurance

̈ Ability to lift 15-20 pounds as needed

Job Type: Part-time or full-time

Pay: $22-30 per hour + benefits