Office Administrator

Job Description

Job Description

Position: Office Administrator, Operations Support (Office Administrator, Operations Coordinator)

Location: Milwaukee, WI

Employment Type: Direct Hire / Full Time

Work Arrangement: On-site

Overview
This role supports the daily operations of a growing startup organization by ensuring office, administrative, and logistics-related activities run efficiently and consistently. The Office Administrator serves as a central point of coordination across office operations, logistics support, vendor management, and internal events. The position requires comfort managing shifting priorities, maintaining organized systems, and providing hands-on support in a fast-paced environment.

What You Will Do
• Oversee daily office operations, including mail handling, deliveries, office supplies, equipment coordination, and upkeep of shared workspaces
• Provide administrative and operational support to logistics-related activities, including shipment coordination, vendor communication, and warehouse assistance when needed
• Create, track, and maintain purchase orders; process invoices; and monitor inventory for office, information technology, and operational materials
• Support travel coordination by tracking travel-related expenses, assisting with bookings, and working with vendors to establish preferred rates
• Process employee expense reports, receipts, and corporate card reconciliations in coordination with finance partners, escalating discrepancies as appropriate
• Establish and maintain working relationships with external vendors, including facilities, shipping providers, office services, and information technology support
• Coordinate interview scheduling and onboarding logistics, including workstation setup, equipment preparation, and onboarding documentation
• Plan and support internal meetings, team events, customer visits, and occasional off-site activities, managing logistics such as catering and audio-visual needs
• Maintain internal documentation, shared files, and operational records with an emphasis on accuracy, organization, and accessibility
• Adjust priorities as business needs change, supporting both office-based tasks and occasional off-site errands or vendor visits

Required Skills
• Experience supporting office operations, administrative coordination, or operational support functions
• Experience with purchase order creation, invoice processing, and basic inventory tracking
• Proficiency with Google Workspace, including Gmail, Drive, Calendar, Docs, and Sheets
• Strong written and verbal communication skills for interaction with internal teams and external partners
• Ability to manage sensitive or confidential information with professionalism and discretion

Preferred • Experience supporting logistics, warehouse, or supply chain-related activities
• Familiarity with expense management or accounts payable tools such as Expensify, Ramp, Brex, Bill.com, or basic bookkeeping platforms such as QuickBooks
• Exposure to inventory management systems or enterprise resource planning tools

Core Competencies
• Clear and effective communication
• Strong organizational and problem-solving skills
• Ownership and accountability for assigned responsibilities
• Collaborative approach to cross-functional work
• Adaptability and comfort operating in a changing environment

Preferred Qualifications
• Experience in a startup or growth-stage organization
• Early-career professional interested in building foundational operations experience

This position offers broad exposure to operational and administrative functions and the opportunity to contribute meaningfully to the day-to-day effectiveness of a growing organization.