Executive Assistant

Position Summary: The Executive Assistant provides high level administrative support to various executives. This individual serves as a strategic partner in prioritization, calendar management, meeting preparation and supports key initiatives.

Supervisory Responsibilities: None

Essential Tasks:

• Manage calendars, prioritize appointments, coordinate meetings with various stakeholders
• Prepare agendas, presentations, reports, and briefing materials
• Sending correspondence on behalf of leaders when requested
• Manage multiple priorities and perform duties with utmost discretion. Maintain confidentiality.
• Facilitates communication between various departments, acts as a liaison, and ensures information flows effectively
• Schedule and coordinate travel (flights, hotels, rental cars) and create detailed itineraries
• Event coordination and execution
• Assist with expense reporting utilizing Concur
• Maintaining office supplies by checking stock to determine inventory levels, anticipating needs, placing, and expediting orders, verifying receipt and stocking.
• Ability to work a flexible schedule

Core Competencies:

• Ability to Analyze and Solve Problems: Skill in recognizing challenges, exploring options, and implementing effective solutions in a timely manner
• Attention to Detail: A strong focus on completing tasks and projects accurately and thoroughly
• Communication Skills: Capable of expressing ideas clearly in both verbal and written forms and engaging with various audiences
• Timely Task Completion: Ability to finish tasks and projects efficiently, managing resources and priorities effectively
• Team Collaboration: Willingness to work together with others, promoting teamwork and supporting shared goals
• Client Focus: Dedication to understanding and addressing the needs of clients and stakeholders to ensure their satisfaction
• Dependability: Acknowledgment of the importance of being present and punctual
• Creative Thinking: Openness to suggesting new ideas and methods to improve processes and outcome
• Organizational Skills: Capability to prioritize tasks and manage multiple projects simultaneously
• Adaptability: Willingness to adjust to changing situations and priorities, showing resilience in a dynamic work environment

Experience and Education:

• Bachelor's degree preferred
• 5+ years of previous administrative assistant experience preferred
• 2 years supporting senior level executives preferred

Licensing and Credentials:

• None

Systems:

• Proficiency with Microsoft Excel, Word, PowerPoint, and Outlook required
• Familiarity with Concur or other similar expense reporting software preferred

Physical Requirements:

• Ability to lift 25 pounds
• Repeated use of sight to read documents and computer screens
• Repeated use of hearing and speech to communicate on telephone and in person
• Repetitive hand movements, such as keyboarding, writing, 10-key
• Walking, bending, sitting, reaching and stretching in all directions

Benefits & Compensation :

• Higginbotham offers medical, dental, vision, prescription drug coverage, 401K, equity incentive plan as well as multiple supplemental benefits for physical, emotional, and financial wellbeing.
• Employee Wellness Program
• Company paid holidays, plus PTO

Notice to Recruiters and Staffing Agencies: To protect the interests of all parties, Higginbotham Insurance Agency, Inc., and our partners, will not accept unsolicited potential placements from any source other than directly from the candidate or a vendor partner under MSA with Higginbotham. Please do not contact or send unsolicited potential placements to our team members.

*Applications will be accepted until the position is filled

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.