Recruiter

Recruiter

The Recruiter supports Proven IT's hiring and onboarding efforts by finding, engaging, and guiding candidates through the recruitment process. This is an entry-level opportunity for someone who enjoys connecting with people, takes initiative, and follows through even when a search is challenging. The Recruiter will receive hands on training, partner closely with the HR team and hiring managers, and build the skills needed to take increasing ownership of open positions.

Key Responsibilities

• Proactively identify and engage prospective candidates through LinkedIn Recruiter, job boards, employee referrals, social media, and creative outreach strategies.
• Review applications and conduct initial phone or video screens, creating an engaging and welcoming first impression while using established interview guides.
• Build rapport with candidates, keep them engaged, and follow up consistently throughout the interview process.
• Coordinate interviews between candidates and hiring teams and communicate updates promptly and professionally.
• Post and update job openings across recruiting platforms and assist with drafting or refreshing job descriptions.
• Maintain accurate candidate records, notes, and status updates in the applicant tracking system.
• Support pre-employment activities, including offer and onboarding communications, background checks, drug screenings, and other pre-hire requirements.
• Develop candidate pipelines by reaching out to new prospects, re-engaging previous candidates, and staying persistent when positions are difficult to fill.
• Help create a responsive, positive, and consistent candidate experience from initial outreach through onboarding.
• Assist with new-hire check-ins, recruiting reports, job fairs, campus outreach, and HR events.
• Learn Proven IT's roles, departments, recruiting processes, and sourcing best practices through coaching and hands-on experience.

Requirements & Skills

• 0-2 years of recruiting, sourcing, staffing, sales, customer service, administrative, campus leadership, or related experience. Internships, relevant coursework, and transferable experience are welcome; prior professional recruiting experience is not required.
• Bachelor's degree in Human Resources, Business, Communications, or a related field is helpful but not required; equivalent education, internship, or work experience will be considered.
• Engaging and personable, with the confidence to start conversations, ask thoughtful questions, and build rapport with different personalities.
• Tenacious and self-motivated, with the resilience to handle unanswered outreach and changing priorities without losing momentum.
• Strong written and verbal communication skills, including professional phone, email, and LinkedIn communication.
• Organized and detail-oriented, with the ability to manage multiple candidates, follow-ups, and deadlines at once.
• Exposure to LinkedIn Recruiter, job boards, Microsoft Office, or an applicant tracking system is a plus, but training will be provided.
• Coachability, curiosity, and a willingness to apply feedback and try new approaches.
• A team-oriented mindset with the initiative to work independently and ask for help when needed.
• Commitment to providing a positive candidate experience and representing Proven IT professionally.
• Valid driver's license and reliable transportation.

Physical Requirements

• Prolonged computer and desk-based work
• Frequent use of hands and arms for typing, filing, and handling materials
• Ability to lift up to 15 lbs for print materials or welcome kits

Benefits

GROUP HEALTH INSURANCE: After a 30-day waiting period, full-time employees (who work at least 30 hours per week) and their dependents, are eligible to enroll in health benefits utilizing the Cigna network. Health options include a choice of 2 PPO plans or a High Deductible Health Plan with employer contributions to a Health Savings Account (HSA). In addition, Dental benefits are available as well as a Vision PPO plan utilizing the EyeMed network. Proven also offers voluntary worksite benefits including critical illness, hospital indemnity, accident coverage, short-term disability insurance, supplemental life and pet insurance. Additional offerings include an employee discount program, home and auto insurance services and commuter/transit FSA.

EMPLOYER PROVIDED LIFE/AD&D INSURANCE: After a 30-day waiting period, Proven IT provides a flat $25,000 Life Insurance benefit to all full-time employees (who work at least 30 hours per week). Accidental Death & Dismemberment (AD&D) benefit payments are determined based on the type of loss incurred and are payable up to the full Life Insurance benefit amount. Life and AD&D Insurance coverage amounts are reduced at ages 65, 70 and 75.

EMPLOYER PROVIDED LTD: Long-Term Disability (LTD) insurance is an employer-provided benefit and provides protection from loss of income in the event that an employee is unable to work due to illness, injury, or accident for a long period of time. The elimination period is 90-days, and the maximum benefit is 60% of covered payroll up to $6000/month. This benefit is paid entirely by Proven IT and has no cost to the employee.

EMPLOYEE ASSISTANCE PROGRAM: All employees may utilize the Resource Services through Mutual of Omaha to assist themselves and their immediate family with convenient resources to help address emotional, legal and financial issues. Telephonic counseling and web-based services are available as well as a limited number of geographically accessible face-to-face sessions.

401K PLAN: All employees are eligible after 120 days of service to contribute on either a pre-tax or post-tax (Roth) basis to the 401K plan, administered by Principal Financial Services. Proven offers an employer match equal to 100% of the first 3% of deferrals plus 50% of the next 2% of deferrals.

FINANCIAL ADVISORY SERVICES: Proven IT partners with Merrill Lynch to offer financial advisement to all employees. Merrill Lynch financial advisors are available to assist employees at no cost, with their 401k and retirement questions.

PERMISSIVE TIME OFF POLICY: Proven provides a competitive paid time off policy for all full-time regular employees after a 90-day waiting period. Proven IT empowers their employees to work with their managers and team to coordinate all time off. Managers may impose a limit to requests for time off based on performance and tenure.

PARENTAL LEAVE: Proven IT offers a generous parental leave policy for new parents. After 24-months of employment, Proven provides full-time regular employees with 90-days of paid Maternity leave and 10-days of paid Paternity leave. Employees with less than 24-months of service may take the same amount of unpaid time off.

FITNESS CENTER: Proven IT offers a free on-site fitness center at the Tinley Park headquarters office location to all employees 24/7 Monday through Sunday. Employees utilize the gym equipment at their own risk.

Proven IT is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and welcome applicants from all backgrounds. All employment decisions are based on qualifications, merit, and business needs. If you need assistance or accommodation during the hiring process, please contact us.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.