Administrative Assistant

Overview West End Chino Hills – Spectrum Schools, 15650 Pipeline Ave, Chino Hills, CA 91709, USA. Spectrum Center Schools and Programs, a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award-winning Special Education team and perform meaningful work in a culture that welcomes innovation and offers potential for personal and professional growth. If you excel in a dynamic, student-centered educational environment, value meaningful work that supports diverse learners, and bring strong organizational skills, a solution-focused mindset, adaptability, and a positive attitude, we should talk. As an Administrative Assistant, you will play a vital role in keeping our school running smoothly and efficiently. You’ll partner with the Program Director to drive day-to-day administrative operations that support staff, students, and families, contributing to a mission-driven educational environment where organization, responsiveness, and professionalism make a direct impact. Responsibilities Serve as the first point of contact for the school by answering and directing phone calls, coordinating conference calls, greeting visitors, and ensuring a welcoming, professional front office experience. Manage incoming and outgoing mail, courier deliveries, email communications, and faxes, routing correspondence to the appropriate team member. Order and maintain office and classroom supplies and equipment to support seamless daily operations. Prepare and distribute correspondence, reports, and other printed materials in a timely and organized manner. Organize and maintain student, personnel, operational, and office files to ensure accuracy, compliance, and accessibility. Support school-wide communications and projects, including coordinating employee mailings and distributing materials to students and families. Partner with school leadership to ensure administrative functions are completed accurately, efficiently, and within established timelines. Assist with preparing and maintaining required reports and records, including accounting, personnel, student data, and operational documentation. Participate in and support school events, activities, and special projects as requested. Provide flexible, team-oriented support by assisting with additional duties as needed to ensure overall operational success. Qualifications High school diploma or equivalent with passage of basic skills test. Associate’s degree or higher in a related field preferred. Ability to obtain and maintain certification in company-approved crisis management training. Minimum 1 year prior experience in an administrative role, preferably in an alternative, special education and/or behavioral health program setting. Strong experience working with children with learning disabilities, emotional behavioral disorders, autism spectrum disorders, and related disabilities. Proficient in reading, writing, analyzing, and interpreting detailed reports and business materials. Experience with program management and/or development and working with databases and spreadsheets. Ability to handle complex and/or sensitive information with confidentiality and objectivity. Ability to prioritize tasks, meet deadlines, and maintain organization and attention to detail. Ability to present information and respond to questions from staff, students, parents, and the public. Flexible and adaptable to changing priorities and new initiatives; strong motivation and teamwork. Strong oral and written communication, organization, conflict resolution, multitasking, problem solving, and decision-making abilities. Proficiency with Microsoft Office Suite, database entry, and basic office equipment. Perks and Benefits Comprehensive Medical, Dental and Vision Plans Free Telehealth and Virtual Counseling Free Health Advocacy Services and 24/7 Nurse Line Company-Paid Life & Disability Insurance Company-Paid Employee Assistance Program Flexible Spending and Health Savings Accounts Personal Protection Insurance Plans Legal Services Insurance Pet Health Insurance Accrual-based Paid Time Off School Hours and Paid Holiday Schedule Extensive Personal and Life Event Paid Leave Policy 401k Retirement Saving Plan Perks at Work Employee Discount Program Opportunities for Growth & Development Equal Opportunity Employer. This employer is committed to providing equal employment opportunities and informing applicants of their rights under federal employment laws. For more information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr