Office Manager

Location: Long Island, NY (On-Site) Salary Range: $85,000 – $125,000 annually Company Overview A well-established and expanding construction and facility services company supporting commercial clients throughout Long Island and the NYC metro area is seeking an experienced Office Manager. This organization is known for its hands‑on leadership team and growth‑focused environment. Position Summary This role will serve as the central point for financial operations and office management. The Office Manager will take ownership of accounting workflows within QuickBooks Desktop, oversee billing and collections processes, and lead a small administrative team. Ideal candidates will bring a strong background in construction accounting, attention to detail, and leadership experience. Key Responsibilities Oversee daily accounting functions within QuickBooks Desktop, ensuring accuracy and compliance Manage invoicing processes for recurring service clients and project‑based work Handle full‑cycle accounts payable and receivable, including bill entry, vendor payments, and collections Maintain organized and accurate financial records and reporting systems Support construction accounting activities, including: Progress billing (AIA format) Job costing and tracking project budgets Change order management Lien waivers and project closeouts Supervise office personnel, including scheduling, time/attendance tracking, and workflow coordination Partner with leadership to streamline processes and improve operational efficiency Provide administrative support across departments as needed Qualifications Extensive experience with QuickBooks Desktop (preferred 8–10+ years) Strong understanding of construction accounting principles and job costing Hands‑on experience with AIA billing, change orders, and project financial tracking Prior experience managing or mentoring administrative staff Exposure to systems such as Procore or similar construction software is a plus Excellent organizational skills with the ability to manage multiple priorities Strong communication and problem‑solving abilities Compensation & Benefits Competitive base salary based on experience 401(k) with company match Paid time off and holidays Opportunity for growth within a stable and expanding organization Direct visibility and collaboration with leadership Work Environment This is a fully on‑site role based on Long Island, NY. Contact If you are interested, please send your resume to View email address on click.appcast.io for immediate consideration. Equal Opportunity Employer / Veterans / Disabled Military connected talent encouraged to apply. To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Fair Chance Policies The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. #J-18808-Ljbffr