Executive Assistant, Director and President
$70k - $73kFull-time
Academy Of Motion Picture Arts and Sciences
Department: Museum Executive Office
Reports to: Director and President, Academy Museum of Motion Pictures and Academy Collection
Job Type: Regular – Full-Time
Job Classification: Salaried (Exempt)
Workplace Location: Los Angeles – Academy Museum
Compensation: $70,000.00 - $73,000.00 Summary/Objective:
The Executive Assistant will provide a full range of high-level services in support of the Museum’s initiatives. This includes project and office management, maximizing the effective operation of the Executive Office with respect to workflow, scheduling, budget, communications, and events. This role requires a well-organized, detail-oriented, proactive, resourceful, and efficient individual who can anticipate needs and work cooperatively with all levels of staff and external stakeholders. Essential Functions of the Job:
Reports to: Director and President, Academy Museum of Motion Pictures and Academy Collection
Job Type: Regular – Full-Time
Job Classification: Salaried (Exempt)
Workplace Location: Los Angeles – Academy Museum
Compensation: $70,000.00 - $73,000.00 Summary/Objective:
The Executive Assistant will provide a full range of high-level services in support of the Museum’s initiatives. This includes project and office management, maximizing the effective operation of the Executive Office with respect to workflow, scheduling, budget, communications, and events. This role requires a well-organized, detail-oriented, proactive, resourceful, and efficient individual who can anticipate needs and work cooperatively with all levels of staff and external stakeholders. Essential Functions of the Job:
- Serve as a key liaison to the Director and President of the Academy Museum, handling special projects and ad hoc incoming requests as they arise.
- Facilitate and prioritize strategic support of the Executive Office, aiding the Director and President in meeting goals.
- Partner with relevant teams to strategically prioritize and coordinate the Director's and President's external engagements and digital presence, ensuring alignment with fundraising, donor cultivation, and trustee engagement goals.
- Develop internal and Executive Office communications, including letters and other correspondence, executive presentations/decks and messaging guidance for the Director and President, tailoring content and concepts based on audience.
- Work in collaboration with the Senior Coordinator, Executive Office, and provide day-to-day guidance and support on administrative and logistical tasks, including heavy scheduling, travel, expense reports, accounting reconciliations, and the internal and external coordination of all logistics for a variety of executive meetings, providing support as needed.
- Track and organize reviews and deadlines for the Director and President.
- Attend meetings as needed and manage follow-up accordingly.
- Answer incoming calls and emails, relay messages, answer questions, clarify information, respond to requests, resolve problems, and refer to the appropriate staff.
- Administer (scheduling, meeting preparation, coordination, communication, documentation) of the Inclusion Advisory Committee and Academy Museum Board committees as needed.
- Oversee the executive office budgeting process, coordinate with the finance team and appropriately track and manage expenses.
- Coordinate with and welcome visitors on behalf of the Executive Office.
- Conduct research on various Executive Office initiatives or projects, as requested.
- Serve as a liaison to the Executive Office, establishing and maintaining relationships while ensuring confidentiality of sensitive and proprietary information.
- Arrange travel and create travel itineraries for the Director and President in conjunction with the Senior Coordinator, as needed.
- Develop and maintain Executive Office files, CRM, and workflow databases for efficient management and sharing of information.
- Provide support to the Director and President of the Academy Museum at events.
- Other duties and special projects as assigned.
- A bachelor's degree is required; an equivalent combination of education and experience will be considered in lieu of the degree.
- 4+ years supporting a C-suite executive.
- Experience working discreetly and professionally with local and international high-level executives, VIPs, membership, board members, artists, and donors.
- Project management experience with demonstrated ability to multi-task and adapt to changes in priorities and schedules while working under high pressure of deadlines in a fast-paced environment.
- Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint).
- Analytical problem-solving capabilities to lead fact-based decisions and solutions.
- Ability to identify meeting participants, take meeting notes, and interact professionally with numerous and diverse populations including consultants, staff, and the public.
- Demonstrated a high level of maturity and trust in working with all levels while managing confidentiality without exception.
- Ability to exercise excellent judgment and maintain composure in high-stress situations.
- Outstanding communication skills, written and verbal.
- A commitment to diversity, equity, accessibility, and inclusion.
- Knowledge of CRM preferred.
- Comprehensive medical, dental, and vision coverage.
- 15 days of PTO, plus company-paid holidays.
- Additional time off including summer hours, winter hours, and a cultural floating holiday.
- Paid sick leave.
- Paid parental leave.
- 401k retirement plan with a company match.
- Clean Air Commuter Program.
- Employee Assistance Program through ComPsych Guidance Resources.
- Wellness benefits through Cigna Healthcare.
- Free access to 16,000+ online courses through LinkedIn Learning.
- Free Academy membership screenings.
- Free tickets and screenings at the Academy Museum.
- Employee discounts through LifeMart and Working Advantage.
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Executive Assistant, Director and President in Los Angeles, CA vacancy
$115k
...Executive Assistant Office Manager (Up to $115k) Growing firm based in West Los Angeles is seeking an exceptional Executive Assistant/Office Manager to join their team. Responsibilities Maintaining calendars and scheduling meetings Arranging travel and preparing expense...SuggestedWork at officeRemote workJ.R. Berry Search Group Inc
Los Angeles, CA3 days ago$23 - $42 per hour
...Executive Assistant/Office Manager 6+ Month contract in Los Angeles, CA. Opportunity!!! This Jobot Consulting Job is hosted by: Robert Reyes Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume. Salary: $23 - $42 per hour A bit about...SuggestedHourly payContract workWork at officeFlexible hoursJobot
Los Angeles, CA4 days ago- ...SUMMARY: Reporting to the Head of School, perform administrative and clerical duties in support of the Head of School as chief executive, and support the Board of Trustees in the coordination of committees, distribution of meeting materials, and meeting follow-up. This...SuggestedWork at officeFlexible hours
The Center for Early Education
Los Angeles, CA4 days ago $65k - $85k
...Executive Assistant / Special Projects DirectorLocation: Sherman Oaks (In Office)Salary: $65,000 - $85,000Tallis Corp is looking for an Executive Assistant to support the COO and Corporate Partners. The Executive Assistant provides high-level administrative and project...SuggestedWork at officeTallis
Los Angeles, CA2 days ago$70.3k
...Job Description Job Description Assistant Executive Director We offer competitive salaries, full benefits package, Paid Time Off, and opportunities for professional growth. Pinnacle Treatment Centers is a growing leader in addiction treatment services. We provide...SuggestedFull timeTemporary workAegis Treatment Centers
Los Angeles, CA16 days ago- ...Job Description Benefits: ~4 Weeks Holiday Pay ~ Sick Leave ~ Paid time off Job Summary The Executive Assistant to the Preschool Director will provide high-level administrative support to the Director and assist in the efficient operation of the preschool...Full timeWork at officeMonday to FridayAfternoon shift
HAPPY BIRCH Inc.
Los Angeles, CA16 days ago $100k - $175k
...Executive Assistant to Chief Executive Officer Leading Real Estate Investment Firm is seeking a fun, and hardworking Executive Assistant... ...relationship with the CEO and serves as a liaison to the board of directors and senior management teams. Responsibilities...Work at officeConfidential - Job Hiring
Los Angeles, CA23 hours ago$80k - $85k
...Executive Assistant to Chief Executive Officer Executive Assistant Roles (Temp & Temp-to-Hire) – Support C-Suite Leaders in Los Angeles! Are you a seasoned Executive Assistant seeking your next exciting opportunity? Join leading organizations in Los Angeles and work...Full timeTemporary workStart working todayWork at officeImmediate startCareer Group
Los Angeles, CA3 days ago- ...University of Southern California seeks an Executive Assistant to the Office of the President to provide high‑level support and coordinate complex administrative workflows. The role requires managing calendars, briefings, travel, and communications to optimize the President...Work at office
University of Southern California
Glendale, CA3 days ago - ...Paid time off Vision insurance Position Overview We are seeking an experienced, polished, and highly dependable Executive Assistant (EA) to provide comprehensive, high-level support to our CEO. This role is designed for a career EA who thrives on creating order...Work at office
A-SHA Foods USA Co Inc
Alhambra, CA4 days ago - ...Executive Assistant to Chief Executive Officer Panoramic Hills Capital (PHC) is hiring an Executive Assistant to support the CEO across business, travel, and personal workflow management. This role requires excellent bilingual (English + Chinese) communication skills...Full timeLocal area
Panoramic Hills Capital
Los Angeles, CA4 days ago - ...University of Southern California seeks an Executive Assistant to the Office of the President to provide high-level support to the President. You will manage complex calendars, travel, and correspondence while coordinating with the Chief of Staff and senior leadership...Work at office
University of Southern California
Los Angeles, CA3 days ago $72k - $77k
...looking for an experienced individual to join our team as Executive Assistant to the President, working out of the Hollywood Pantages Theatre. Position... ...collaboration with the Assistant General Manager and Director of Operations in management of the Presidents Club, the...Full timeWork at officeMonday to FridayFlexible hoursNederlander Organization - West Coast HR
Los Angeles, CA4 days ago$40 - $41 per hour
...We foster a collaborative culture that encourages entrepreneurial thinking, innovation, and continuous improvement. The Executive Assistant will support our Chief Technology Officer by managing priorities, coordinating activities across the Technology organization...Work at officeLocal areaRemote workWorldwideThe Wonderful Company
Los Angeles, CA3 days ago- ...experience, what matters most is the judgment, discretion, and steadiness this role calls for. The ideal candidate is an Executive/Personal Assistant who thrives under pressure, anticipates needs before they arise, and functions as a trusted partner to the Managing...Work at office
Eisner LLP
Beverly Hills, CA16 days ago $95k - $105k
...Job Description Job Description Employer: American Jewish University (AJU) Job Title: Executive Assistant to the President Status: Full Time, (35/hours per week) Exempt Location: 4 days/week in person (Sherman Oaks), Friday remote Reports To: President...Full timeWork at officeLocal areaRemote workAfternoon shiftAmerican Jewish University
Los Angeles, CA8 days ago$60k - $80k
...looking for someone based in Los Angeles who can work alongside her and help turn client conversations and opportunities into real execution across the company. This is a hands-on, high-trust role. Much of the work involves coordinating internal teams, organizing...Summer workRemote workFlexible hoursDevoted Studios
Los Angeles, CA14 days ago$130k - $180k
...Salary: $130,000-$180,000 Job Type: Permanent, Full-time Schedule: M-F 9:00 to 5:30 We are seeking a senior executive assistant to support the CEO of a fintech company. In this role, you will act as act as an important strategic partner and drive key initiatives...Permanent employmentFull timeWork at officeBedford Staffing
Los Angeles, CAa month ago- ...Administrative Assistant To The Chairman And CEO, Warner Bros. Television Group And Us Networks To provide administrative support... ...Coordinates travel arrangements with consistent planning and execution. Answers telephones, screens and places calls in a professional...Work at officeImmediate start
- ...Executive Assistant / Personal Assistant We're looking for a highly organized, proactive, and detail-oriented Executive Assistant / Personal Assistant to support our Founder & CEO, Deepica Mutyala. This role is ideal for someone who thrives in a fast-paced, creative...
- ...Carey International University (WCIU) seeks an accomplished and highly trusted professional to serve as Executive Assistant to the President and the Board of Directors. This position plays a pivotal role within the organization, providing executive-level partnership and...Work at officeHome officeShift work
William Carey International University
Pasadena, CA16 days ago $21 - $22 per hour
...Position: Executive Assistant to Partner & Co-President of Film Location: West Hollywood Classification: Non-exempt/hourly The Executive Assistant will provide high-level administrative support to the Partner & Co-President of Film. This position requires discretion...Hourly payFull timeWork at officeLocal areaMRC Entertainment
West Hollywood, CAa month ago$20 per hour
...Job Description Job Description Personal Assistant / Executive Assistant to CEO (In-Office) Location: West Los Angeles, CA Employment Type: Hourly, Full-Time, in office Wages: $20/hr, depending on experience About Us We are a growing private company headquartered...Hourly payFull timeWork at officeMonday to FridayMetro Pacific Enterprises
Los Angeles, CA16 days ago$30 - $40 per hour
USA Staffing is currently recruiting for a Practice Manager / Executive Assistant. This is a direct hiring opportunity located in Los Angeles with $30-40 hourly pay rate depending on experience. Job Description: Position Summary The Practice Manager / Executive...Hourly payFull timeWork at officeStaffing Management Group
Los Angeles, CAa month ago$80k - $100k
...Finance company is seeking a Office Manager/Executive Assistant to join their Los Angeles office. Responsibilities Provide administrative and executive support to the President, including scheduling, correspondence, phones, filing, and general assistance...Work at officeLocal areaRemote workFlexible hoursWeekend workHire Options
Los Angeles, CA3 days ago- ...Job Description Job Description Title: Executive Assistant to Division Director Division: HOPICS FLSA: Non-Exempt, 30-40 hours/week Supervisor: Division Director...
HOPICS
Los Angeles, CA16 days ago $83.98k - $92.97k
...union and through their activism there is hope for a more progressive California. Position Summary & Responsibilities The Executive Admin Assistant reports to the Executive Admin Coordinator and is part of a team of staff who supports the overall operation of the union...Full timeWork experience placementWork at officeSeiu 49
Los Angeles, CA4 days ago- ...inefficient sectors. Position Summary Clairmont is seeking a highly organized, proactive, and detail-oriented Business Operations & Executive Assistant to serve as a central hub for the Firm’s day-to-day operations. This individual will play a critical role in ensuring the...Work experience placementWork at office
Clairmont Capital Group
Los Angeles, CA1 day ago - ...Executive Assistant The Executive Assistant provides comprehensive, high-level administrative, operational, and strategic support to the Vice Presidents within the Executive Office. This role serves as a critical operational partner responsible for handling sensitive...Afternoon shift
$85k
...Commensurate based on experience. Summary: The Executive Assistant to the Executive Vice President provides high level executive, administrative, and... ...signatures, and final distribution with Consignment Directors, clients, Legal, Accounting, and other internal...Work at officeHeritage Capital Corporation
Beverly Hills, CA16 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Assistant, Director and President. Be the first to apply!
Related searches
- executive assistant pa Los Angeles, CA
- part-time executive assistant Los Angeles, CA
- executive administrator Los Angeles, CA
- remote executive assistant Los Angeles, CA
- bilingual executive assistant Los Angeles, CA
- executive assistant to ceo Los Angeles, CA
- executive assistant to president Los Angeles, CA
- personal executive assistant Los Angeles, CA
- executive assistant at confidential Los Angeles, CA
- c-level executive assistant Los Angeles, CA