Executive Assistant to CEO

Job Description

Job Description

Devoted Studios is a globally remote game development company specializing in Co-development, Porting, and End-to-End Art Production for the global gaming industry. We collaborate across time zones to support projects on all major platforms, engines and styles - from AAA titles to emerging technologies.

Our team includes world-class talents who bring deep expertise in external development, pipeline optimization, and creative problem-solving. Whether it’s porting games to new systems, enhancing gameplay features, or crafting stunning visuals, Devoted Studios operates as a trusted, flexible extension of our partners’ internal teams.

We are proud to be the development partner of choice for industry leaders such as:

• 2K
• Xbox
• Meta
• Obsidian Entertainment
• Turtle Rock Studios
• Gearbox Software

Our CEO is deeply involved in sales, partnerships, and running the company day-to-day. We're looking for someone based in Los Angeles who can work alongside her and help turn client conversations and opportunities into real execution across the company.

This is a hands-on, high-trust role. Much of the work involves coordinating internal teams, organizing proposals and deal materials, and ensuring follow-through after client discussions.

We are actively building AI-driven workflows across the company, and the right person will be excited about experimenting with AI tools, automation, and cloud systems while helping implement them across the organization.

Key Responsibilities:

Sales & Business Development Support

• Turn client conversations into structured internal action plans
• Coordinate teams to assemble proposals, estimates, and delivery approaches
• Organize materials needed to move opportunities forward (case studies, decks, capabilities)
• Track opportunities from first conversation through proposal and close
• Maintain CRM records and opportunity documentation
  

Team Coordination

• Coordinate leadership and production teams to deliver inputs required for proposals and
  projects
• Track commitments, deadlines, and deliverables across teams
• Follow up consistently to ensure work moves forward
• Surface blockers early and escalate when needed

Operations & Special Projects

• Run research-to-execution projects such as vendor evaluations, tools, or internal processes
• Help implement and improve AI-driven workflows and automation across the company
• Support planning and execution of company events, industry gatherings, and partnerships

Personal Support

• Be a trusted, steady presence alongside the CEO and help create the conditions for her to do
  her best work
• Take ownership of day-to-day responsibilities that would otherwise pull the CEO’s attention
  away from running the company
• Notice what needs to be handled and step in proactively so the CEO can stay focused and
  effective
• Work closely with the CEO in a high-trust partnership built on reliability and awareness
  

Requirements

• Someone who owns tasks end-to-end and finishes them
• AI-obsessed and always experimenting with new tools, automation, and cloud software
• Clear communicator who can coordinate across teams and keep projects moving
• 5+ years of experience in executive support, operations, or a similar high-ownership role
• Familiar with CRM tools, Google Workspace, Notion, Asana, or similar systems
• Based in Los Angeles and able to work on-site
• Experience in games, entertainment, or technology companies is a plus

Benefits

Why Join Us?

We offer:

• 401k
• Healthcare
• Paid vacation
• Company closure in Summer and Christmas ( 1 week for both) as additional paid time off

Salary range: 60,000 - 80,000 USD