Executive Assistant

Job Posting

This is a high-visibility position with frequent interaction with City officials, employees, and the public, offering opportunities for professional growth and career advancement. Under general direction, provides advanced administrative support to Charter departments while serving as a liaison to executives, senior management, elected officials, City staff, and the public by providing information and responding to sensitive inquiries and complaints. Responsibilities include coordinating executive calendars, scheduling meetings, and arranging travel; preparing correspondence, reports, presentations, informational packets, and other documents; reviewing incoming correspondence and determining appropriate action; maintaining databases, electronic files, and financial records; and performing general administrative and office support duties. Additional responsibilities include coordinating complex meetings and special events, managing logistics such as site selection, website promotion, and preparation of agendas, presentations, and programs; assisting with departmental budget preparation and administration; and serving as secretary for various City meetings as assigned. This position requires the ability to manage multiple priorities in a fast-paced environment, meet strict deadlines, and handle highly confidential information with professionalism and discretion. A Bachelor's degree or equivalent from an accredited college or university in Business Administration, Public Relations, or a related field; or an Associate degree in a related field with two additional years of related experience; and at least three years of progressively responsible executive-level administrative support experience requiring independent judgment, discretion, or equivalent transferable skills required. Must possess excellent written and verbal communication skills, advanced proficiency with Microsoft Office applications, and strong computer skills. Bilingual (English/Spanish) skills are beneficial. Work hours are generally 8:00 a.m. to 5:00 p.m., but may vary based on operational needs. A résumé is required with the application.

PAY GRADE GG21 / FULL PAY RANGE $30.94 – $43.61 PER HOUR

Culture

Welcome to the city of Irving, home to 256,000 residents and a number of the world's largest corporations. Centrally located in the Dallas-Fort Worth Metroplex, Irving is a dynamic and diverse city teeming with job opportunities, amenities, and entertainment. From high-tech startups to Fortune 500 corporations, Irving is one of the leading employment centers in the area. Our tremendous transportation options attract businesses and residents and have contributed significantly to the city's success. Those options include the Dallas-Fort Worth International Airport, rail systems and a network of highways that thread through our town.

For families who choose Irving as their home, we offer top-notch amenities ranging from beautiful housing options to world-class golf courses, hiking trails to arts and entertainment. Our parks and recreation programs are plentiful and our Public Libraries are state-of-the-art. As for education, we have a variety of options including three independent school districts that serve Irving residents, private schools and tremendous higher education resources — from the award-winning University of Dallas to the highly acclaimed North Lake College.

Whether you are visiting, living here or doing business, we are here to serve your needs, and we appreciate the opportunity to do so.

The City of Irving strives to be the most inclusive, welcoming, respectful and understanding municipal organization in North Texas. Irving is home to one of the most diverse ZIP codes in the nation, with many religions, races, nationalities and beliefs represented. The city acknowledges that its employees' diversity make them uniquely qualified to serve. This is achieved by building and nurturing an employment base that better reflects the races, cultures, faiths, gender identities, generations and philosophies of the community. The goal is to create programming and engagement opportunities, implement best and emerging practices, and foster an environment of understanding and respect. This allows for equitable access to programs and services, removal of barriers for engagement, and a culture of safety, trust and belonging.