Accounts Payable Clerk

Accounts Payable ClerkJoin Vacatia and help power financial excellence behind extraordinary owner experiences.Location: Fort Lauderdale, FLAt Vacatia, we're reinventing vacation ownership blending hospitality, technology, and operational excellence to create smarter, more connected experiences for owners and guests. Behind every exceptional stay is a strong financial foundation. That's where you come in.We're looking for a detail-driven Accounts Payable Clerk to support the financial operations of our Homeowners Association (HOA) portfolios across Vacatia-managed properties. This role is essential to ensuring accurate vendor payments, strong internal controls, and transparent financial reporting that our HOA boards and property leaders rely on every day.If you thrive in structured environments, enjoy working with numbers, and take pride in precision and accountability, this is your opportunity to make a meaningful impact.Why You'll Love Working at VacatiaBuild the Future: Be part of a company transforming the vacation ownership industry through innovation and operational excellence.Impact That Matters: Your accuracy and attention to detail directly support property operations, HOA boards, vendors, and owners.Innovation at Scale: Work across multiple properties and entities within a dynamic, growing hospitality platform.Autonomy and Ownership: You'll manage your workload with accountability while partnering cross-functionally to keep operations moving smoothly.Culture of Growth: We value professionals who want to sharpen their skills, deepen their expertise, and grow within a collaborative team environment.Your ImpactManually process accounts payable invoices of around 250 a week for HOA operating and reserve accounts across multiple propertiesReview and code invoices according to approved budgets, GL accounts, and property allocationsEnsure compliance with HOA governing documents, internal controls, and audit standards Match invoices to purchase orders and secure proper approvals prior to paymentPrepare and process weekly check runs, ACH payments, and wire transfersMaintain vendor records, including W-9 documentation and 1099 complianceReconcile vendor statements and proactively resolve discrepanciesAssist with month-end close activities, including accruals and AP aging reviewSupport annual audits and respond to board-related financial documentation requestsPartner with property managers and HOA boards to ensure accurate and timely expense tracking Maintain organized electronic documentation and record retention systemsWhat You BringExperience & EducationAssociate degree in Accounting, Finance, or equivalent experience preferred1–2 years of accounts payable experience requiredHOA or property management accounting experience strongly preferredExperience processing multi-entity or multi-property AP transactionsManual processing experienceTechnical ExpertiseProficiency in accounting software such as Mass 500, Sage, NetSuite, Great Plains, or similar systemsStrong understanding of general ledger coding and accrual accounting principlesIntermediate to advanced Microsoft Excel skillsKnowledge of 1099 reporting requirementsProfessional StrengthsExceptional attention to detail and commitment to accuracyStrong organizational and time management skillsAbility to manage multiple properties and competing deadlinesClear, professional communication skillsHigh integrity and discretion when handling financial informationCollaborative, service-oriented mindsetJoin UsAt Vacatia, every role contributes to delivering seamless, trustworthy experiences for owners and guests. As our Accounts Payable Clerk, you won't just process invoices you'll help safeguard financial accuracy across our property portfolio and support the operational heartbeat of our organization.If you're ready to bring precision, accountability, and partnership to a growing hospitality innovator, we'd love to meet you.