Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team on a contract basis. This opportunity is well suited for an accounting specialist who can manage invoice processing, payment activities, and expense accuracy in a fast-paced environment. The role will support day-to-day payable operations while helping maintain organized financial records and timely vendor payments.

Responsibilities:
• Process vendor invoices accurately, ensuring proper account coding and complete supporting documentation before entry.
• Review and enter payable transactions in the accounting system while maintaining accuracy across records and approval workflows.
• Prepare and coordinate ACH payments and check runs to support timely disbursement to suppliers and service providers.
• Reconcile invoice details against purchase information, statements, and internal records to resolve discrepancies efficiently.
• Communicate with vendors and internal stakeholders to address payment questions, status updates, and outstanding issues.
• Assist with maintaining organized accounts payable files, audit-ready documentation, and reporting for the finance team.
• Support accounts payable activities within NetSuite and contribute to related process tasks involving payment and invoice management.

• Proven experience working in accounts payable or a closely related accounting support role.

• Hands-on ability to code invoices and assign expenses to the correct accounts with strong attention to detail.

• Experience processing electronic payments, including ACH transactions, and coordinating check runs.

• Working knowledge of NetSuite

• Strong understanding of invoice review, account coding, and payable record maintenance.

• Ability to manage multiple deadlines, follow established procedures, and maintain accuracy in a busy environment.

• Effective communication skills for interacting with vendors and internal departments with strong attention to detail.