Executive Assistant

Executive AssistantOur client in the north west part of Dallas, Texas is seeking an Executive Assistant for a Direct Hire opportunity. This is an in office position.Our client is an established, privately held organization with a significant operational presence and a long history of success. The company offers a fast paced, hands on environment where collaboration, accountability, and initiative are highly valued.Executive Assistant RoleServe as a highly trusted partner to the CEO, providing comprehensive executive and operational supportManage a complex and rapidly changing calendar while proactively identifying conflicts, priorities, and necessary follow-upCoordinate meetings, appointments, travel arrangements, conferences, and executive eventsManage and prioritize executive communications, including email, correspondence, phone calls, and requests requiring attentionServe as a gatekeeper and key point of contact for internal and external stakeholdersPrepare meeting agendas, presentations, reports, business communications, and supporting materialsTrack commitments, deadlines, strategic initiatives, and action items to ensure timely completionCoordinate leadership, executive, and advisory meetings as neededAnticipate executive needs and proactively identify solutions without waiting for directionSupport executive level projects and strategic business initiativesHandle highly confidential personnel, financial, legal, strategic, and business information with exceptional discretionDevelop strong working relationships with executives, employees, customers, vendors, attorneys, and other business partnersProvide limited support to other members of the executive leadership team as business needs requireAssist with company events, leadership meetings, travel logistics, and occasional administrative needsRepresent the Executive Office with professionalism while remaining comfortable in a hands-on operating environmentRequired Qualifications / Skills7–10 years supporting C-suite executives (ideally CEO/President/Owner/Principal or similarly senior leader)High school diploma requiredAdvanced Microsoft Office skills, including Excel, PowerPoint, Word, and OutlookStrong Excel capabilities including formulas/functions, pivot tables, data analysis, and reportingExceptional organizational, calendar management, prioritization, and time management skillsDemonstrated ability to anticipate executive needs and operate independently with minimal supervisionStrong written and verbal communication skillsExceptional judgment, discretion, and confidentialityProfessional executive presence; confident communicating with senior executives and external partnersHighly proactive and resourceful; able to determine how to accomplish goals with limited directionComfortable respectfully keeping a senior executive focused, organized, and accountable to prioritiesStrong attention to detail and ability to manage multiple competing prioritiesComfortable working in a hands-on environmentPreferred Qualifications / Nice to HaveAssociate's or Bachelor's degree preferredExperience supporting executives within manufacturing, industrial, or multi-site organizations preferredExperience supporting executive leadership teams, boards, or privately held organizations preferredLegal, accounting, finance, or business administration exposure is a plus (not required)Features and Benefits • Competitive base salary • Annual Short Term Incentive opportunity • 15 days of vacation • 401(k) • High visibility opportunity supporting senior executive leadership • Opportunity to become a trusted strategic partner with meaningful influence on executive operations Frontline Source Group