Executive Assistant

Executive Assistant

Our client in the north west part of Dallas, Texas is seeking an Executive Assistant for a Direct Hire opportunity. This is an in office position.

Our client is an established, privately held organization with a significant operational presence and a long history of success. The company offers a fast paced, hands on environment where collaboration, accountability, and initiative are highly valued.

Executive Assistant Role

• Serve as a highly trusted partner to the CEO, providing comprehensive executive and operational support
• Manage a complex and rapidly changing calendar while proactively identifying conflicts, priorities, and necessary follow-up
• Coordinate meetings, appointments, travel arrangements, conferences, and executive events
• Manage and prioritize executive communications, including email, correspondence, phone calls, and requests requiring attention
• Serve as a gatekeeper and key point of contact for internal and external stakeholders
• Prepare meeting agendas, presentations, reports, business communications, and supporting materials
• Track commitments, deadlines, strategic initiatives, and action items to ensure timely completion
• Coordinate leadership, executive, and advisory meetings as needed
• Anticipate executive needs and proactively identify solutions without waiting for direction
• Support executive level projects and strategic business initiatives
• Handle highly confidential personnel, financial, legal, strategic, and business information with exceptional discretion
• Develop strong working relationships with executives, employees, customers, vendors, attorneys, and other business partners
• Provide limited support to other members of the executive leadership team as business needs require
• Assist with company events, leadership meetings, travel logistics, and occasional administrative needs
• Represent the Executive Office with professionalism while remaining comfortable in a hands-on operating environment

Required Qualifications / Skills

• 710 years supporting C-suite executives (ideally CEO/President/Owner/Principal or similarly senior leader)
• High school diploma required
• Advanced Microsoft Office skills, including Excel, PowerPoint, Word, and Outlook
• Strong Excel capabilities including formulas/functions, pivot tables, data analysis, and reporting
• Exceptional organizational, calendar management, prioritization, and time management skills
• Demonstrated ability to anticipate executive needs and operate independently with minimal supervision
• Strong written and verbal communication skills
• Exceptional judgment, discretion, and confidentiality
• Professional executive presence; confident communicating with senior executives and external partners
• Highly proactive and resourceful; able to determine how to accomplish goals with limited direction
• Comfortable respectfully keeping a senior executive focused, organized, and accountable to priorities
• Strong attention to detail and ability to manage multiple competing priorities
• Comfortable working in a hands-on environment

Preferred Qualifications / Nice to Have

• Associate's or Bachelor's degree preferred
• Experience supporting executives within manufacturing, industrial, or multi-site organizations preferred
• Experience supporting executive leadership teams, boards, or privately held organizations preferred
• Legal, accounting, finance, or business administration exposure is a plus (not required)

Features and Benefits Competitive base salary Annual Short Term Incentive opportunity 15 days of vacation 401(k) High visibility opportunity supporting senior executive leadership Opportunity to become a trusted strategic partner with meaningful influence on executive operations