Construction Accounts Payable Administrator

Job Description

Job Description

The Accounts Payable Administrator manages the day-to-day accounts payable cycle and helps ensure that vendor invoices, employee and company-card expenses, recurring obligations, and payments are accurate, properly approved, timely recorded, and fully supported. The position maintains disciplined processing and reconciliation routines, maintains accurate vendor records and responds professionally and promptly to vendor inquiries regarding invoice status, discrepancies, and payment timing.

 

Responsibilities

• Receive, review, and enter vendor invoices daily; verify accuracy, completeness, supporting documentation, job/cost coding, and required approvals.
• Route invoices through the established approval process, monitor status, and follow up promptly to prevent processing backlogs.
• Post approved invoices accurately and in the appropriate accounting period
• Enter and track reoccuring monthly bills and ensure time-sensitive payments are made early enough to avoid late fees and service interruptions.
• Research and resolve missing documentation, coding issues, and other exceptions before entering.
• Maintain audit ready vendor records ensuring compliance with insurance requirements and 1099 reporting
• Respond promptly and professionally to vendor inquiries regarding invoice status, discrepancies, and payment timing
• Ensure all invoices are properly approved and fully supported by documentation
• Maintain orderly electronic and physical AP files in accordance with company retention practices and keep payment records audit-ready
• Protect confidential company, employee, banking, vendor, and financial information.

 

Required Qualifications

• High school diploma or equivalent
• Ability to manage recurring deadlines and high volume of detailed transactions with accuracy and consistent follow-through.
• Accuracy and attention to detail
• Organization, prioritization, and deadline discipline
• Clear, professional vendor and internal communication
• Confidentiality, integrity, and sound judgment
• Ownership, reliability, and proactive follow-up

 

Preferred Qualifications

• Entry-level experience in accounts payable