Administrative Assistant (00138)

Title: Administrative Assistant (00138)

Agency: Brightpoint Community College

Location: Chesterfield - 041

FLSA: Nonexempt

Hiring Range: $42,000 - $50,000 (Commensurate with experience and qualifications)

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Brightpoint Community College is a two-year public institution of higher education and is one of the largest of Virginia's 23 community colleges. The college is located within the Greater Richmond metropolitan area. It serves students and the community at its two campuses, in Chester and Midlothian; online; and in locations throughout its service area. Brightpoint Community College's mission is to provide quality educational opportunities that inspire student success and community vitality. It envisions a success story for every student.

Brightpoint offers a robust benefits package , including:

• State of Virginia employee benefits
• Comprehensive health insurance (medical, dental, and vision)
• Virginia Retirement System (VRS) participation
• Generous annual leave and paid holidays
• Remote work flexibility , depending on role and departmental needs
• Professional development opportunities
• Continuous learning programs
• Access to wellness resources and employee assistance programs

Brightpoint Community College invites applications for an Administrative Assistant position in the Math, Science, Health, and Human Services Division. This role provides administrative support to assist the Dean, Associate Dean, faculty, and staff within the division.

Working within established institutional policies and procedures, the Administrative Assistant will perform a variety of support functions, including assisting with the daily operations and management of office activities; providing exceptional customer service to students, faculty, staff, and the public; and resolving inquiries in a timely and professional manner. Responsibilities also include managing calendars, deadlines, and the division-wide class schedule using technology-based systems; preparing and processing forms, purchase orders, budget tracking materials, and division reports in compliance with institutional guidelines; and preparing and maintaining adjunct contracts and records.

The position requires developing and maintaining organized electronic and physical filing systems for records, reports, and correspondence; assisting with and coordinating special projects, events, and initiatives under the direction of the Dean or Associate Dean; collaborating with other departments across the College; and maintaining confidentiality and discretion when handling sensitive information and personnel matters.

This position may be located at either the Chester or Midlothian campus, depending on the needs of the College, and requires flexibility to work both day and evening shifts as needed.

Minimum Qualifications:

Demonstrated knowledge of general office procedures, administrative best practices, and record-keeping methods for both physical and electronic files; familiarity with basic accounting or budgeting principles, as well as workplace safety and security protocols; strong written and verbal communication skills, along with excellent organizational, time management, and task prioritization abilities; a proven commitment to providing exceptional customer service and professional interpersonal support; proficiency in data entry, document preparation, and executive scheduling and calendar management.

Ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with discretion; capacity to work both independently and collaboratively, adapt to shifting priorities, manage multiple tasks simultaneously, and meet established deadlines; proficiency with standard office software, including Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint, and OneDrive) and Google Workspace, along with the ability to quickly learn and effectively use enterprise systems such as PeopleSoft, Emburse Enterprise, EVA, and Adobe products; and a commitment to staying current with technologies and best practices relevant to assigned responsibilities.

• The selected candidate must pass a required background check.
• All full-time classified employees new to the Commonwealth of Virginia will serve a 12-month probationary period.

Additional Considerations:

Experience in a higher education or public sector administrative setting, preferably within a community college environment. Demonstrated experience providing administrative support, including complex scheduling, meeting coordination, and preparation of professional correspondence and reports; proven ability to coordinate projects, track progress, and manage competing priorities with strong attention to detail and accuracy; familiarity with institutional policies, procedures, and regulations in higher education.

Proficiency in enterprise software systems such as PeopleSoft (Student Information System), Emburse Enterprise, EVA, and Adobe applications; knowledge of and ability to apply Web Content Accessibility Guidelines (WCAG) 2.1, Level AA standards to electronic documents and online content; demonstrated initiative, foresight, and a proactive approach to managing office operations and anticipating administrative needs; and experience maintaining professionalism, confidentiality, and discretion when handling sensitive or confidential information.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer