Administrative Assistant / Production Associate

Position Summary JLL Capital Markets is seeking an Administrative Assistant / Production Associate to support the Austin–San Antonio brokerage team. This is a hybrid role combining day‑to‑day administrative support with hands‑on production work for deal teams, including marketing materials, listing coordination, and pipeline tracking. The ideal candidate is organized, detail‑oriented, and comfortable moving between office administration and production deadlines in a fast‑paced brokerage environment. Position Summary JLL Capital Markets is seeking an Administrative Assistant / Production Associate to support the Austin–San Antonio brokerage team. This is a hybrid role combining day‑to‑day administrative support with hands‑on production work for deal teams, including marketing materials, listing coordination, and pipeline tracking. The ideal candidate is organized, detail‑oriented, and comfortable moving between office administration and production deadlines in a fast‑paced brokerage environment. Key Responsibilities Administrative Support Manage calendars, scheduling, and travel arrangements for assigned brokers Prepare, format, and proofread correspondence, proposals, and internal communications Process expense reports and assist with T&E tracking Coordinate meeting logistics, including client visits and internal team meetings Serve as a point of contact for internal requests and general office coordination Assist with onboarding logistics for new hires and interns as needed Answer and route phone calls; greet and direct visitors and clients Maintain filing systems, both physical and electronic, and ensure documents are organized and accessible Order and manage office supplies and coordinate with building management on office needs Sort and distribute incoming mail and packages; prepare outgoing mail and shipments Maintain conference room calendars and set up rooms for meetings Support copying, scanning, and printing needs for the broker team Production Support Assist in the preparation of offering memorandums (OMs), tour books, and marketing flyers Update and maintain listings across platforms such as LoopNet and Crexi Support underwriting teams with data entry and formatting in Argus Track deal status and update pipeline reports for broker teams Coordinate with graphics/marketing resources on collateral production and deadlines Maintain accurate records in Capforce and other internal systems #J-18808-Ljbffr JLL