Administrative and Communications Assistant

Internal Communications And Administrative Support Associate

The primary responsibility is to communicate with employees through internal communication channels such as company newsletters, digital signage, the intranet, and internal social media. Provide Administrative Support to organization and Senior Leaders. This position also supports employee engagement activities and company events.

Salary Range: $24.36 - $31.00

Essential Functions/Major Responsibilities

• Prepare and edit organizational publications for internal audiences, including company newsletter and contributions to Toray People magazine as requested.
• Administrator of CMA Company Shop and Toray/CMA logo guideline and product
• Administrator of corporate website for GA assigned pages such as Facebook and LinkedIn.
• Provide support and assistance for carrying out Community Social Responsibility activities such as Science class as directed.
• Administrator for Donation campaigns such as United Way, Charity Pet Calendar, School Supply Drive, and more
• Provide support to execute technical annual confidential audit
• Take meeting notes for EVP and GA meetings as assigned
• Provide support and assistance for planning and execution of company-wide events.
• Provide backup assistance for receptionist position and duties as requested.

Additional Functions

• Attend the safety committee and communicate meeting minutes and important topics with the GA team.
• Provide general support to General Affairs staff as necessary.

This job description in no way implies that these are the only duties to be performed by the Associate. At all times, Associates may be required to perform any other duties within this or a higher/lower job level upon the request of the supervisor.

Job Complexity

Job tasks are carried out with moderate functional guidance and direction with little latitude for decision-making. Job tasks are carried out in an environment that consists of recurring work situations with occasional variations from the norm. Job assignments usually involve a moderate degree of complexity or difficulty. Most job functions or responsibilities are defined; however, some tasks require the development of new ideas, methods or approaches. Position requires the ability to set priorities, follow schedules and manage own time. Decision or problem solving is usually made at a higher level. Ability to provide courteous and tactful customer service, both internally and externally.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Skills and Specifications

• Must have a familiarity working with Japanese Customs and Cultures
• Advanced editing skills required. Ability to utilize/operate a computer, peripheral equipment and software programs including Microsoft Office applications (Word, Excel, PowerPoint), In-Design, Illustrator, Photoshop, and other similar word processing programs. Ability to maintain confidentiality of information related to products, processes and Associates within the organization. Ability to work well under deadlines. Ability to set priorities. Ability to self-motivate and take initiative.

Education and Qualifications

• High School Diploma or equivalent required
• Associate Degree in Graphic Design/Art/Communications Desired
• In-Design, Photoshop, Illustrator and other similar programs required
• Personal experience in Microsoft applications
• 2-3 years of administrative experience Desired
• Working knowledge of Japanese business customs and culture Desired
• Highly detail-oriented with strong organizational skills
• A collaborative team player with a positive attitude

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of job.
• Job tasks are usually performed in an office environment.
• Position requires the ability to read, write, speak and understand English at a level necessary to successfully perform assigned responsibilities.
• Ability to utilize/operate a computer, peripheral equipment and appropriate software. Ability to hear, speak, use hands/fingers and the repetitive motions of hands/wrists are occasional.
• Ability to occasionally lift up to 40 pounds.
• Vision requires the adjustment and focus of sight.
• Ability to be physically mobile.
• Ability to wear Personal Protective Equipment as necessary.

Toray Composite Materials America Benefits

Coverage for Health Benefits start the first day of the month after hire date.

• Medical and prescription coverage through Blue Cross Blue Shield of Rhode Island
• Vision Coverage- VSP
• Dental Coverage Delta Dental
• Flexible Spending Accounts (FSA)
• Vacation, PTO, and floating holidays available after 90 days of employment
• 401K with employer match
• Life, accident, and short term disability insurance

And many more! A full list of all Toray benefits will be provided with all offers of employment.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.